Administrative Assistant 2

Job description

Posting Code: 3034535
Work type: Classified
Location: Boise, ID
Categories: Academic Programs, Administration and Business Operations, Student Services

About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/boise-and-beyond/. Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.

Job Summary/Basic Function:

To perform complex clerical, office administration, and public relations assignments; perform related work

Level Scope:

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:

60% of Time the Administrative Assistant 2 must:

  • Coordinate administrative activities which require frequent contact with executives, the public, other agencies and campus officials. May attend meetings to relay and collect information
  • Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.
  • Exercise discretion and independence in applying policies and procedures
  • Responsible for the research, compilation, and organization of materials for administrators’ use in problem resolution.
  • Responsibility for financial record keeping including monitoring budgets, preparing financial transactions
  • Supervise student support staff or have leadwork responsibilities.
  • May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervisor students and staff.
  • Collect and maintain paper documentation for student files
  • Maintaining student data entry for national annual performance reporting
  • Maintaining student data entry for state annual performance reporting
  • Maintain and update Blackboard and/or Canvas
  • Maintain and update websites
  • Perform other duties as assigned

35% of Time the Administrative Assistant 2 must

  • Collect and maintain paper documentation for student files
  • Maintaining student data entry for national annual performance reporting
  • Maintaining student data entry for state annual performance reporting
  • Maintain and update Blackboard and/or Canvas
  • Maintain and update websites
  • Perform other duties as assigned

5% of Time the Administrative Assistant 2 duties as assigned

Knowledge, Skills, Abilities:

  • Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.
  • Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Minimum Qualifications:

Good knowledge of office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.

Must have experience with interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

Score within the top 25 on the exam.

Preferred Qualifications:

  • Previous financial record-keeping experience including monitoring budgets, and preparing financial transactions.
  • Ability to provide high-level administrative support to administrators, directors, or senior staff members.
  • Website maintenance experience.

Salary and Benefits:

Salary starts at $16.48 and will commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://hrs.boisestate.edu/benefits/.

Required Application Materials:

A resume and cover letter are required.

Advertised: April 08, 2021
Applications close: April 15, 2021

 

 

 

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Job No:
Posted: 4/9/2021
Application Due: 4/15/2021
Work Type: Full Time
Salary: