Administrative Assistant

Job description

Job location: Charlottesville, VA

Employment Type: Part-time
Posted data: 2021-04-07
Req: R0021809

The Basu program at the University of Virginia, Department of Medicine is looking to hire an administrative assistant to handle routine and advanced duties for their program and staff. This is a part-time position, initially 20 hours per week.

Duties include organize files electronically, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, and offer general staff support. The ability to communicate effectively, with good oral and writing skills and a personable phone manner – is essential. Initiative and drive –responding to needs as they come in, able to multitask.


Education: High School diploma.
Experience: One year of relevant experience. Bachelor's degree may substitute for years of experience.
Licensure: None

  • Well-developed interpersonal skills, including the ability to deal effectively with all levels of personnel, both within and beyond the University.

  • Ability to maintain professional calendars with frequent changes, using software such as Microsoft Outlook.

  • Ability to provide excellent customer service to a diverse group of physicians and staff.

  • Organizational and time management skills.

  • Outstanding verbal and written communication skills.

  • Ability to make sound decisions based on competing and complex information from multiple sources.

  • Ability to interact with executive-level administrators.

  • Ability to work with tact on complex, sensitive, and confidential issues.

  • The analytical skills and judgment to interpret data and take the appropriate action in circumstances /situations.


  • Knowledge of HIPPA Guidelines.

  • Proficiency using Oasis and New Innovations

  • Proficiency in Epic and QGenda.

  • Ability to prepare and edit presentations.

  • Ability to create charts, graphs, and pivot tables.

  • Ability to maintain professional calendars with frequent changes.

For further information regarding the application process, please contact Greg Haskins at or via telephone at (434) 924-2963.

To apply please visit UVA job board, and search for "R0021809". Complete the application and see below for documents to attach.

Required Application Materials:

  • CV
  • Cover Letter
  • Contact information for 3 references

Please note multiple documents can be submitted in the CV/Resume Box. Applications that do not contain all of the required documents will not receive full consideration.

The selected candidate will be required to complete a background check at time of offer per University Policy.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.




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Job No:
Posted: 4/9/2021
Application Due: 4/22/2021
Work Type: Full Time