Admin Support Specialist

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

Admin Support Specialist - Advanced

Working Title:

Admin Support Specialist

Position Number:


Vacancy ID:


Budgeted Hiring Range:

$35,000 - $41,000

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Time-Limited

If time-limited, estimated duration of appointment:

2 years

Hours per week:


Work Schedule:

Mon – Fri 8:30am – 4:30pm

Department Name and Number:


Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:

Administrative/Clerical Support

Department Description:

The High-Throughput Sequencing Facility (HTSF), part of the Integrated Genomics Cores (IGC) in the Department of Genetics, applies the tools of high throughput sequencing technology and has extensive experience to enrich medicine and biological research on campus. High-throughput sequencing is an extremely fast developing technology that is used to extract genetic and genomic data from a broad spectrum of biological materials for a number of applications. This information is used to help identify the causes of and demonstrate the underlying bases for multiple types of infectious diseases.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

The candidate will be a project coordinator and primary contact for studies entering the High Throughput Sequencing Facility (HTSF). It will be the responsibility of the individual to assist with the drop-off/check-in process, field phone calls and emails, and answer issues or direct those issues to a better resource at the HTSF. This will require the candidate to work closely with all HTSF lab managers and leadership. The candidate will review Quality Assurance Quality Control (QAQC) of material submitted, process and deliver the result to the study for approval to continue sample processing. They will additionally send notifications for project status updates, review and approve submissions, generated quotes, pull reports as need by staff and studies, and make submission processing updates in the databases (Tracseq and LIMS). Additional duties are (1) assisting the Tracseq IT staff to improve the database, (2) maintaining an updated HTF website, (3) assisting HTSF Project Director with external and governmental contracts, (4) maintaining records for all contracts, statements of work (SOW), modifications to initial contract MOD versions, (5) maintaining the storage system for all materials entering and created at the HTSF, (6) assisting in coordination for Quality Management Systems (QMS) and (7) acting as workshop and seminar coordinator.

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Essential Skills, Knowledge and Abilities:

The selected candidate must have excellent verbal and written communication skills. The ideal candidate must be able to work in a high pressure and in a diverse environment. Strong organizational skills are essential for this role. This individual must be flexible in schedule, collaborative, yet able to work effectively with a high degree of independence.

Preferred Qualifications:

Preferred candidates will have the following:
-BS degree in Biology or another related Biological science
-2 years lab experience
-Administrative experience
-Knowledge and experience working with Word, Excel, Access and PowerPoint

Stimulus/ARRA Funded:





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Job No:
Posted: 4/9/2021
Application Due: 4/25/2021
Work Type: Full Time