Administrative Coordinator, Government

Job description

Present Position Number:


Role Code Title:

Admin & Office Specialist III

Position Title:

Administrative Coordinator, Government

Position Summary:

The Department of Government invites qualified applicants for the position of Administrative Coordinator. Under the supervision of the Department Chair, and part of a team of two administrators, this position manages all academic aspects of the Government Department to include Chair and faculty support for over forty (40) full-time, visiting, and adjunct faculty members.

In addition, the Administrative Coordinator is responsible for handling the department’s main office by maintaining the academic schedule, managing the department’s website, organizing events (i.e., guest lectures, Commencement), cooperating with the department’s other administrator to supervise student assistants, assisting in faculty recruitment and on-boarding, and managing records. This position works as liaison with multiple units on campus such as the Registrar’s Office, Dean of Arts & Sciences Office, Facilities Management, Information Technology, and other academic departments, especially departments and programs in Tyler Hall (i.e., Economics, Public Policy, and International Relations).

Required Qualifications:

•High school graduate or equivalent
•Working knowledge of general office practices and procedures.
•Experience with Microsoft Office Suite, to include Outlook calendar.
•Demonstrated experience in managing multiple calendars, preferably using an automated calendaring system.
•Knowledge of procurement & purchasing policies and procedures.
•Demonstrated ability to interpret, apply and communicate a variety of policies and restrictions.
•Strong oral and written communication skills.
•Must be detail oriented and have the ability to manage multiple competing priorities in a fast paced environment.

Preferred Qualifications:

•Bachelor’s degree or an equivalent combination of education and experience.
•Experience working in a higher education office environment.
•Knowledge of general hiring practices and procedures.
•Working knowledge of personnel processes for instructional faculty (i.e., promotion,tenure review, merit, etc.).
•Prior experience working with Banner, Discoverer, Cascade, and Event Management System (EMS)
•Experience maintaining web pages, group calendars, and/or listservs.

Advertised Pay Range:



3KH310 Government Dept


William & Mary

University Salary Range:


Job Open Date:


Job Close Date:


Open Until Filled:


Employment Category:

Full Time Operational

Position Term:


Conditions of Employment::

This is a non-exempt position eligible to receive overtime preapproved for hours worked over 40. Occasional evening and weekend work required during Commencement, Homecoming, etc.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to:




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 4/8/2021
Application Due: 5/1/2021
Work Type: Full Time