Academic Advisor III

Job description

Posting Number:


Working Title:

Academic Advisor III


Public Health Academic Affairs

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday-Friday 8:00-5:00, with occasional after hours as needed.

Advertised Salary:

Up to $44,000 based on educaton and experience

Posting Date:


Open until filled:


Proposed Starting Date:


Special Instructions to Applicants:

Please include your own personal advising philosophy as part of your cover letter to the position. This can include examples of previous employment interactions with students or your intended desire to help students through their academic experiences at the university. An advisor at UGA has a responsibility to meet with students each fall and spring semester to work through course schedules, study strategies, extra-curricular activities, research, study abroad, or other academic or professional experiences.

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Academic Services Professional





Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position will support our growing Double Dawg (DD) programs across the College of Public Health. This position will oversee this program and advise students in their graduate programs of study and to interact with the many partnered undergraduate programs to ensure that each student’s 5-year plan is implemented smoothly. In addition to advising, this position would also work closely with other faculty in the College of Public Health and among other units to develop new Double Dawg Pathways and programs of study. Additionally, as a graduate advisor, the individual in this position would also advise students in the Public Health on-line certificate program. These are critical growth areas in our college and requires a dedicated position to effectively manage and continue to build these programs and to ensure the students are effectively advised throughout their programs.

Knowledge, Skills, Abilities and/or Competencies:

Knowledge of the fields of public health. Familiar with university degree requirements, including both undergraduate degrees and the Master of Public Health (and other graduate degrees and certificate programs in the college of public health) and academic advisement procedures. Interpret academic transcripts and student records, clearly communicate degree requirements and options, plan programs of study, propose solutions to academic problems and discuss possible careers with students. Skilled in oral/written communication. Possess good interpersonal relations and patience in working with students, faculty members, and administrators. Appropriately schedule time and organize records. Word processing and data-base management using Microsoft Office; ability to use Banner/Argos system student advisement; knowledge of University of Georgia e-mail, internet and other software used by a University.

Physical Demands:

Sit or stand for long periods of time. Drive University vehicles when necessary to complete job tasks.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Advises students in planning a UGA Double Dawg program of study including a graduate degree in Public Health. Assists students who are having academic difficulties. Works with undergraduate advisors to ensure coursework aligns with Double Dawgs pathways

Percentage of time:



Works with undergraduate coordinators and advisors along with MPH program coordinator to develop general and student specific pathways for Double Dawgs programs. This includes working outside of the College of Public Health for some undergraduate degrees. Meets with students interested in Double Dawgs pathways.

Percentage of time:



Advises students in on-line certificate programs in the College of Public Health including assistance with admissions, enrollment, and programs of study. Acts as a point of contact for students interested apply for the Certificate program. Works with Slate to admit non-UGA students to the certificate program. Works with staff in the graduate school, UGA Office of On-line Learning, and with College of Public Health faculty and administrative staff.

Percentage of time:



Develops and maintains advisement files and data management via computer programs. Creates notes in SAGE, or other systems, with student plans, emails, and other relevant information. Uses DegreeWorks and Athena to verify student coursework, uses Grad Status to submit and approve graduate programs of study, and other relevant student information. Prints hard copies of pertinent student information and maintains files of active students. Maintains records for reporting on students in various Double Dawgs and online certificate programs.

Percentage of time:



Attends meetings with other academic advisors in CPH and with program coordinators for MPH and online certificate programs. Attends workshops, meets with other units on campus to expand advising knowledge, etc. Attends pre-planned recruitment events and helps to plan (and attend) DD specific recruitment events. Provides back-up for undergraduate advising in Public Health, when necessary.
Maintains updated and working knowledge of pre-med, pre-dent, and allied-health course requirements and timelines, graduate school requirements and time lines, as well as on-line learning programs.

Percentage of time:





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Job No:
Posted: 4/8/2021
Application Due: 4/10/2021
Work Type: Full Time