Clerkship & Enrichment Coordinator

Job description

Posting Number:


Working Title:

Clerkship & Enrichment Coordinator


AU/ UGA MedPart Undergrad Medical Ed (UME)

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The Medical College of Georgia at Augusta University and the University of Georgia partnered to create a four-year medical school campus in Athens to help alleviate a statewide shortage of physicians that threatens the health of Georgians.

The AU/UGA Medical Partnership combines the significant instructional and research resources of UGA, the birthplace of public higher education, with the expertise one of the country’s first, and Georgia’s only public medical school, the Medical College of Georgia.

In addition to increasing the number of physicians in Georgia, the partnership is expanding research collaborations between AU and UGA, creating new insights into the prevention and treatment of diseases such as diabetes, heart disease, and cancer. Students have the opportunity to learn in small group class sizes, while having the benefit of being part of one of the largest medical schools in the United States.

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday, 8:00AM – 5:00PM
Flexibility may be needed at times.

Advertised Salary:

Commensurate with Experience

Posting Date:


Open until filled:


Proposed Starting Date:


Special Instructions to Applicants:

Applicants should provide the following with employment application: cover letter and resume.

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Student Services Paraprofessional/Professional

Job Family:

Outreach Services



Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Bachelor’s Degree.
Experience working with healthcare professionals.
Experience working in an educational environment.
Proficiency in using curriculum management software such as One45, Desire2Learn, Banner, Aquifer, or similar.

Position Summary:

This position supports the activities of the AU/UGA Medical Partnership’s Office of Curriculum and Site Clerkship Directors. Reporting to the Campus Director of Clerkship and Enrichment Curriculum, the successful candidate manages site placement, registering, and scheduling for 3rd and 4th year medical students, including creating, overseeing, and daily maintenance of clerkship rotation schedules for assigned clerkships and/or electives. This includes, but is not limited to, scheduling and course management across several software platforms (One45, Desire2Learn, Banner, Aquifer) and supporting clerkship community faculty preceptors and site administrators as needed. This position serves as lead coordinator for 4th year curriculum and associated activities, so the individual primarily responsible for elective scheduling and maintenance. In addition, this position handles the collection of information for 4th year medical students’ letters for residency applications, coordinates student procedure days and clinical intersessions, and other important needs of the Office.

Knowledge, Skills, Abilities and/or Competencies:

Provide excellent customer service.
Strong work ethic.
Advanced organizational skills.
Manage multiple priorities well.
Excellent written and verbal communication skills; communicate with a wide array of audiences.
Use discretion and judgment with confidential information.
Desire to work as part of a team.

Physical Demands:

Standard office environment with majority of work at a desk/computer.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


3rd and 4th year student course management, which includes the scheduling, support, and management of assigned clerkships and/or electives across multiple software platforms, and developing and maintaining course curriculum sites. Also responsible for the collection, distribution, and organization of assigned clerkship evaluations of students and faculty for the Office of Curriculum. Serve as a liaison between the Medical Partnership and community faculty preceptors and site administrators.

Percentage of time:



Maintain a repository of northeast Georgia-based electives for the Clerkship and Enrichment Curriculum. Responsible for all tasks associated with creating, reporting, and maintaining elective offerings.

Percentage of time:



Evaluate and compile preceptor and faculty comments and grades in preparation for 4th year students’ Medical Student Performance Evaluation (MSPE) letters for residency applications.

Percentage of time:



Organize and execute 3rd year student procedure days and clinical intersessions.

Percentage of time:



Represent and support the Office of Curriculum by preparing for and attending various meetings, faculty workshops, and retreats and handling actions items that result.

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Arrange and assist with scheduling meetings and other administrative tasks as assigned.

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Miscellaneous support of the Clerkship and Enrichment Curriculum activities including but not limited to:
•Support other 3rd and 4th year course registration, scheduling, and placement lottery, when required.
•Prepare Curriculum Inventory Reports and other document compilations.
•Assist during student Academic Half Days, orientations, and other curricular events.
•Serve as co-lead for transitional students.
•Assist in Clerkship and Enrichment faculty development.
•Proctor of exams as needed.
•Other duties as assigned.

Percentage of time:





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Job No:
Posted: 4/8/2021
Application Due: 7/7/2021
Work Type: Full Time