Assistant Director, Academic Human Resource Services

Job description

Assistant Director, Academic Human Resource Services

Date Posted: 04/07/2021
Req ID:3659
Faculty/Division: Faculty of Arts & Science
Department: ARTSC: Office of the Dean
Campus: St. George (Downtown Toronto)


About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your Opportunity:

Working under the Director, Academic Human Resource Services, the Assistant Director, Academic Human Resource Services is responsible for coordinating and supporting the academic human resources work of the Faculty of Arts & Science. The incumbent is responsible for ensuring the timely, complete, and accurate processing, approval, and reporting of all Academic HR materials. They will be required to support the timely and informative communications to the University community on Academic HR matters. The incumbent is responsible for having an in-depth understanding of all relevant policies and for functioning as the key liaison for senior academic administrators and their staff on matters relating to academic human resources. This position will provide strategic advice related to policy matters and specific issues that require a knowledge of confidential information about Faculty staffing, priorities, and new academic directions. The Assistant Director is responsible for providing advice and information required to support the Director in making informed decisions relative to specific Academic HR matters.

The incumbent is responsible for:

  • Coordinates the work of the Office relative to all Academic HR matters (including recruitment plans, advertising, appointments, tenure, continuing status, promotion, leave requests, PTR and merit process, salary administration, endowed Chairs and professorships, retirement, emeritus/emerita status, decanal assessors etc) including providing guidance and advice concerning policy and best practice to the Faculty of Arts & Science.
  • Reviews complex or sensitive files which require particular sensitivity and awareness of confidential faculty issues and provides options for resolutions
  • Works collaboratively with central offices to provide information and analysis critical to informed decision-making.
  • Serves as key liaison for academic administrators and their staff on matters relating to academic human resources, providing strategic advice relative to policy matters and specific issues that require a knowledge of confidential information about Faculty staffing, priorities, and new academic directions.
  • Work collaboratively and consultatively with clients and central offices to ensure the effective operation of business processes relative to Academic HR matters.
  • Works collaboratively with others in the Faculty of Arts & Science and the Office of the Vice-Provost, Faculty & Academic Life to develop and deliver programs to faculty and Academic administrators relative to complex Academic HR matters.

Essential Qualifications:


  • Graduate degree or an acceptable equivalent combination of education and relevant experience.
  • Minimum eight (8) years’ recent and related experience in a university environment.
  • Thorough knowledge of University policies and procedures.
  • Demonstrated achievement in managing complex workflow and being accountable for timelines.
  • Clear evidence of success in providing advice on how to respond to / manage cases that diverge from the norm.
  • Experience in working with University/Faculty leadership in providing counsel and advice.
  • Deep familiarity with academic HR life cycle, tenure process, and University academic HR norms.
  • Experience leading a team and having supervisory responsibilities.


  • Thorough knowledge of management principles.
  • Demonstrated analytical and strategic planning abilities.
  • Good discretion, political acumen, and strong judgement skills.
  • Excellent writing, communication, and presentation skills.
  • Highly professional, with demonstrated ability to manage sensitive matters with all levels of University faculty and administration.
  • Exceptional leadership and interpersonal skills, with ability to engage, secure support, commitment, and results from others.
  • Excellent working knowledge of Microsoft Word and Excel, and the University’s AMS or comparable system.


  • Highly detail-oriented.
  • Able to address matters of a sensitive nature and maintain confidentiality.
  • Demonstrated commitment to equity and diversity.

Closing Date: 04/22/2021,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 4 -- Hiring Zone: $91,506 - $106,758 -- Broadband Salary Range: $91,506 - $152,510
Job Category: Human Resources & Equity

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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Job No:
Posted: 4/8/2021
Application Due: 7/12/2021
Work Type: Full Time