Program Coordinator - CRANIA (80% FTE; 3-Year Term)

Job description

Program Coordinator - CRANIA (80% FTE; 3-Year Term)

Date Posted: 02/23/2021
Req ID: 2940
Faculty/Division: Faculty of Applied Science & Engineering
Department: APSC Admin. Units
Campus: St. George (Downtown Toronto)


About us:

The Faculty of Applied Science & Engineering is a world-renowned community of researchers and students dedicated to solving some of the world's most pressing challenges through collaborative and multidisciplinary research and experiential education. Through rigorous technical training, and unparalleled extracurricular and professional experience opportunities, we prepare the next generation of engineering leaders and change makers to unlock the future's boundless potential.

The Office of the Dean provides leadership for the Faculty’s academic, budgetary and planning processes and sets the strategic leadership of one of the world’s top-ranked engineering schools. The Faculty of Applied Science & Engineering is led by a dedicated and diverse group of academic and administrative professionals who exemplify excellence in their fields.

Your opportunity:

The CRANIA NeuroModulation Institute (CNMI) was launched on November 1, 2020 to unite disparate neuromodulation education streams and disciplines and to cultivate research, education, and scholarly interest in the field of Neuromodulation. The CNMI’s mission is to engineer the next generation of brain scientists by providing students an opportunity to develop the strong background necessary to be competitive in this expanding field. This is achieved by educating students to develop, validate, test and commercialize advanced neuromodulationtechnologies, and enabling them to participate in neuromodulation-based research activities in fully-affiliated health care institutions throughout Toronto.

The Program Coordinator is essential to success of the CNMI. In this vital role, as theincumbent you will provide outstanding student services and program support by drawing upon your strong client-service orientation skills. As the Program Coordinator, you will regularly interact with inter-faculty academic and hospital administrators while advancing the priorities of the CNMI. Utilizing your excellent written and interpersonal communication skills you will advise student trainees, and engage stakeholders to build a sustainable culture and community of innovation.

Your responsibilities will include:

  • Acting as the first point of contact for general enquiries. Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
  • Advising students on program and/or course requirements by probing and providing a range of options and possible consequences
  • Checking completeness of applications; Preparing acceptance and/or decline letters to applicants
  • Responding to enquiries within the defined scope of the role and redirecting as appropriate while analyzing service delivery and/or internal processes and recommending improvements
  • Reviewing and assessing student records to confirm all requirements met for the completionof the program requirements; analyzing, scoring and ranking incoming applications
  • Scheduling committee meetings; Coordinating meeting schedules, agendas, materials, action and follow-up items
  • Determining logistical details and activitiesfor events and/or programming; including but not limited to coordinate space and resource requirements, ordering supplies, making purchases and arranging catering
  • Creating and editing documents and content for brochures, newsletters, websites and/or handbooks

+Essential Qualifications:

  • Advanced College Diploma (3 years) in Basic Science or acceptable combination of equivalent experience
  • Minimum two years direct experience in student service, including student administrative support and direct student advising
  • Two years of experience coordinating programs and advising students on program requirements
  • Demonstrated experience coordinating events and workshops
  • Experiencedrafting and editing communications and promotional materials and updating websites
  • Experience managing calendars on behalf of senior leadership and supporting committees
  • Demonstrated experience working with high volume of inquires while managing multiple and competing deadlines
  • Experience handeling confidential information
  • Previous experience managing and updating data
  • Experience with HRIS and FIS, including monitoring accounts
  • Experience with ROSI or a similar student information system
  • Excellent communication (written and oral) skills
  • Advanced proficiency in MS Office Suite, Adobe Creative Cloud, content management systems and various social media platforms
  • Must be an effective problem solver and have exceptional organizational and time management skills
  • Must have initiative and the ability to effectively deal with a variety of tasks and strict deadlines
  • Must have strong client-service orientation skills
  • Ability to frequently adjust priorites

Assets (Nonessential):

  • Bachelor's Degree in Biomedical Engineering or Neuroscience

To be successful in this role you will be:

  • Accountable
  • Communicator
  • Efficient
  • Problem solver
  • Resourceful
  • Self-directed

Note: The office for this position is located at Toronto Western Hospital.

Closing Date: 04/23/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $65,669 with an annual step progression to a maximum of $83,978. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Sarah Chim

.buttontext00b26598368a4abe a{ border: 1px solid transparent; } .buttontext00b26598368a4abe a:focus{ border: 1px dashed #25355a !important; outline: none !important; }

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Job Segment: Neurology, Program Manager, Engineer, Equity, HR, Healthcare, Management, Engineering, Finance, Human Resources




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 4/8/2021
Application Due: 7/12/2021
Work Type: Full Time