Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Office of Medical Education

Academic Services Manager (Curriculum Clerkship Manager)

Position # 00782476 – Requisition #20814

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Office of Medical Education has an opening for a [full-time] University Staff (unclassified) Academic Services Manager (Curriculum Clerkship Manager) position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work

This position will take the lead on complex projects and will develop processes that align with CU and SOM policies, procedures and accreditation standards.  Also, they will be responsible for initiating, planning, implementing, and coordinating curricular elements in the School of Medicine focusing on the Longitudinal Integrated Clerkships (LICs) in the Foothills curriculum. Duties include: supervising teams of clerkship coordinators across clinical sites, ensuring curricular comparability, oversight of assessment and evaluation processes, developing policies and procedures, providing guidance, and reviewing the work of others to ensure compliance, developing and maintaining program information, setting guidelines and operating policies as necessary, and providing support to the Assistant Dean of Medical Education, Director of Clerkship Curriculum.             

Professional Field: 

Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Managers are responsible for the day-to-day operation of functional work units, including the development and implementation of processes consistent with college, school or departmental strategies and processes and the supervision of professional and support staff.

Supervision Received:

Reports to the Academic Services Director and has a dotted line reporting to the Assistant Dean of Medical Education, Director of Clerkship Curriculum. This position requires a large degree of independent action.

Supervision Exercised:

Direct supervision of LIC Coordinators in the Office of Medical Education, indirect supervision of LIC Coordinators outside OME.

Duties and Responsibilities

Supervision of LIC Coordinators and Oversight of LIC Operations: 45%

• Provides oversight and support to all LIC coordinators at 17 clerkship sites across the state of Colorado.
• Provide direct supervision to 9 to 10 LIC Coordinators in School of Medicine’s Office of Medical Education. Supervision includes performance management, coaching, professional development, time management, and conflict resolution for direct reports, as well as other standard supervisory responsibilities.
• Independently identify areas of program improvement and makes recommendations to the Assistant Dean of Medical Education, Director of Clerkship Curriculum on ways to improve program efficiencies.
• Support the Assistant Dean of Medical Education, Director of Clerkship Curriculum and the Office of Evaluation, Assessment and Outcomes (OAE) in developing and implementing a process of Continuous Quality Improvement for LIC sites and curriculum.
• Assist in identifying and disseminating best practices.
• Management of curriculum committee work and priorities including the transition process through curriculum reform.
• Write and maintain policies and procedures related to the clerkship curriculum.
• Participate in onboarding, training and search committees for key roles in the clerkship curriculum.
• Develop and implement work processes to achieve program efficiency and deliver services effectively.
• Serve as liaison to identified stakeholders of CUSOM at each LIC sites regarding UME communication, initiatives, and processes while providing consultative support to develop and extend UME structure, activities, and policies at LIC sites.
• Maintains open communication with all staff and site leadership to assure they are kept current on any regulation changes.
• In conjunction with the Assistant Dean of Medical Education, Director of Clerkship Curriculum, provide overall administrative direction and support for all the LICs

Clerkship Curriculum Management: 45%

• Ensures consistency and comparability in delivery of didactic curriculum and meeting of learning objectives at all LIC sites.
• Collaborate with Clinical Content Directors to continuously update didactic materials and maintain MS Teams site with teaching materials accessible to each LIC including facilitator guides, student materials, readings, and other teaching materials. 
• Maintain tracking of clinical competencies across all LIC sites and identify and work with site leaders to rectify site deficiencies.
• Collaborate with Specialty Liaisons and LIC coordinators to support cross-site clinical training, consistency in assessment, curriculum delivery,
• Utilizes the curriculum management system Elentra to build student scheduling and support the build and monitoring of the curriculum and student dashfolios.
• Coordinate with the Office of Assessment, Evaluations and Outcomes (AEO) to ensure execution of all required student assessments in the clerkships and support Competency Committee data needs from the clerkships
• Coordinate with the AEO and Office of Student Life (OSL) to track and implement remediation needs of students within LIC programs

Administrative support to Assistant Dean of Medical Education, Director of Clerkship Curriculum:  10%

• Facilitates program efficiency by supporting the Assistant Dean of Medical Education, Director of Clerkship Curriculum in presentations, meetings, and additional duties as assigned.
• Assist with creating reports, performing data analysis, and scholarly work related to outcomes of curriculum.
• Provides high-level administrative support to the AD of ME, DCC to help develop, implement, and enforce policies to ensure all compliance and regulations are being met.

Knowledge, Skills, and Abilities

• Analytical and critical thinking skills.
• Demonstrated leadership and supervisory skills.
• Strong skills in project management are required.
• Strong oral and written communication skills, including professional emails. . 
• Exemplary organizational skills with an ability to work with little supervision independently and as a member of a team.
• Strong knowledge of University policies and procedures is a plus and skill set must be acquired quickly as changes are implemented.
• Proficiency with MS Office products as well as aptitude to develop additional computer skills rapidly.
• Working knowledge of Microsoft work tools.
• Ability to implement initiatives across multiple constituencies without direct reporting.
• Must be extremely detail-oriented and efficient.
• Ability to work and problem solve independently.
• Ability to align multiple, competing demands with established priorities, and enjoy the challenges of change.
• Ability to implement process changes to operations resulting from technology enhancements or business changes.
• Ability to support Executive leadership in resolving complex process/procedure/compliance related issues.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $53,830 to $68,472.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications
Minimum Requirements

• Bachelor's degree in business, management, accounting, education, communications or a field of study directly related to the work assignment.
• A combination of work experience in the occupational field or specialized subject area of the work assigned to the job, may substitute for the degree on a year for year basis.
• Three to five years supervisory experience.

Preferred Qualifications

• Master’s degree in business, management, accounting, education, communications or a field of study directly related to the work assignment.
• Experience within an academic medical environment.
• Experience working with learning management systems (i.e. Canvas, Elentra).
• Program management experience in higher education.
• Experience with curriculum management and coordination.
• Experience working within the confines of complex rules, regulations and accreditation standards.

Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Apr 6, 2021
Unposting Date: Ongoing