Academic Program Specialist

Job description

Job Title: Academic Program Specialist
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 48677

Biological Science - Graduate Program

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed here.

    Responsible for coordinating the management of the Graduate Program, including curricular planning for PhD and Master's students, counseling, course advising, student progress, student teaching assignments, fellowship eligibility, tuition waivers and data reporting. Serves as liaison to the Graduate School, the Dean's Office and University offices. Represents the department at University and College meetings regarding updates on graduate policies, etc. Develops, interprets and advises department chair and Associate Chairs on policies; manages and updates policies, procedures and information to streamline processes for graduate students and faculty.Responsible for promoting and marketing of the graduate program. Supervises and coordinates annual recruitment for PhD program and biannual recruitment for course-based Masters program. Responsible for updating the Department Specific Requirements each semester; updates, edits and prepares materials for the FSU Graduate Bulletin. Serves as the point of contact for new applicants.Oversees receipt and processing of graduate applications; ensures timely distribution of assistantship offer letters for new and current graduate students. Notifies University officials of admission decisions. Works in conjunction with the Office of Global Engagement to resolve visa issues and assists in new student orientation. Attends regular workshops on admissions procedures and policies and serves as departmental liaison with the Office of Admissions and the Registrar's Office.Supervises Academic Support Assistant and OPS employees to ensure effective program operations and workflow.Works with the Department's Business Manager on OPS budget for graduate students. Updates Excel spreadsheet and tracks teaching assistantships, research assistantships, and research fellowships for the department.Oversees the course building, registration, and admissions tasks during peak advising times and when the Academic Support Assistant is absent to ensure processes are completed as required. Other duties as assigned to include special projects such as, researching stipend levels at other institutions, manipulating data for various reports, etc. Contributes to revisions of departmental Graduate Student Handbook.
    Bachelor’s degree and two years of experience. Note: Higher education can substitute for experience at the equivalent rate.Experience performing multiple work assignments simultaneously and accurately in a detail-oriented environment.Experience working independently with minimal to moderate supervision.Experience with applicable computer applications to include Microsoft Word, Excel, and Outlook or equivalent software.Experience developing and implementing policies, procedures, goals, and objectives.Ability to communicate effectively verbally and in writing.
Preferred Preferred qualifications include:

    Experience with the admission process.Experience in advising transfer students.Knowledge of academic resources available to students.Experience interpreting academic program requirements and providing advice.Experience in academic program planning, development, and evaluation. Knowledge of career counseling tools and resources.Experience with Student Central and Campus Connect.Experience establishing and maintaining effective working relationships, including departments on campus.
Contact Info

Thomas Houpt
[email protected]

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Anticipated starting salary in the mid to high $30,000s, commensurate with qualifications.

Pay Plan

This is an A&P (Administrative and Professional) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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If not otherwise specified, schedule is Monday-Friday, 8:00 am-5:00 pm.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Open until filled

This position is being advertised as open until filled.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.




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Job No:
Posted: 4/8/2021
Application Due: 4/8/2033
Work Type: Full Time