GM Data Processor I | Data Integrity Assistant I

Job description

Job no: 698594
Work type: Support Staff
Pay Grade: 07
Major Administrative Unit / College: University Advancement
Department: Advancement Info Sys Donor Strategy 10069727
Sub Area: CT- Clerical Tech.
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Union, Full Time (90-100%), Clerical Technical- CT, Administrative/Business/Professional, Office/Clerical Support, PR/Media/Graphics/Comm/Fund Raising
Working/Functional Title

GM Data Processor I

Position Summary

Compile, prepare, review, evaluate, research and record information as it pertains to the processing and recording of gifts and pledges to Michigan State University. Make daily decisions regarding proper recording and disbursement of gift monies. Independently communicate with University personnel and donors regarding IRS regulations and University Policies as they relate to charitable contributions for non-profit organizations.

Use appropriate level of judgment to interpret gifts and pledges which are unusual, incompletely documented, require a high degree of sophisticated interpretation or are otherwise problematic. Further determination must also be made as to whether the money is considered legally to be a gift according to University, State and Federal guidelines.

Perform complex entry of gift and pledge related entities using set format specifications on a highly complex relational database. This position is responsible for maintaining up-to-date biographical information on alumni and donors as gifts and pledges are processed, following procedures and guidelines as instructed on all tasks. Incumbent must adhere to confidentiality of donor information and consistently meet or exceed productivity measures and accuracy standards established by the department.

Characteristic Duties and Responsibilities

  • Process University gift and pledge related transactions, including gifts of securities, estate and other types of major gifts, in-kind (non-cash) transactions, memorial gifts, honorarium gifts, corporate, and corporate matching gifts. Enter information, using related tools, while independently applying research, analysis and problem-solving skills, and at all times adhering to appropriate policies and procedures
  • Edits, codes, and verifies source documents using multiple entry methods including using imaging software
  • Receives or collects information and processes it according to standard procedures in order to enter it into the databases or forward it for further processing
  • Completes project work independently in order to facilitate the functioning of the department or section
  • Verifies and analyzes data in order to ensure accuracy and resolves inconsistencies and discrepancies in data
  • Processes complex and diverse information and independently renders decisions in order to process data or request specific actions for follow-up
  • Answers phone calls and responds to emails from donors, alumni, and MSU staff in order to resolve problems with their records
  • Serves as back-up receptionist using a multi-line phone system
  • Communications/Interpersonal Relationships

    Interacts with:

  • Staff/Co-workers – in order to assist with questions and problems relating to coding, data entry and office procedures
  • Supervisor – in order to ask questions pertaining to work being performed, receive direction and training and to assist in meeting deadlines
  • System Analyst/Programmers – in order to verify information if problems arise pertaining to computers or programs
  • Other Departments – in order to enter data and programs jobs as requested
  • Public – in order to provide services
  • Unit Specific Education/Experience/Skills

    Knowledge normally acquired through specialized training such as that acquired in one year of Data Processing, Key Punching or database entry; six to twelve months of related and progressively more responsible or expansive work experience in data processing, key entry or database entry; requires spreadsheet and/or word processing experience; or an equivalent combination of education and experience.

    Desired Qualifications

    High school diploma or equivalent preferred; Professional person with excellent customer service skills and attitude; interpersonal, organizational, analytical, and problem solving skills; strong ability to organize, prioritize, and work independently; a detail oriented, self-directed individual, able to juggle a variety of responsibilities and manage these under pressure; ability to handle confidential material with complete discretion; ability to provide exceptional customer service willingness and ability to take initiative, be flexible, learn quickly, and function as a member of a team with common goal of site success; to work independently, consistently, and accurately, ability to discreetly handle confidential student, staff, and faculty information; good knowledge of Microsoft Word, Excel and Access software.

    Equal Employment Opportunity Statement

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

    Required Application Materials


    Work Hours

    Work hours are 8AM to 5PM with some nights and weekends

    Bidding and Eligibility Ends on 4/13/2021 at 11:55 PM

    Advertised: Apr 7, 2021 Eastern Daylight Time
    Applications close: Apr 14, 2021 Eastern Daylight Time




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 4/8/2021
    Application Due: 4/14/2021
    Work Type: Full Time