Coordinator, Accounts Payable

Job description

Coordinator, Accounts Payable

Tracking Code599-280 Job Description

Under the general supervision of the Assistant Controller, this administrator is primarily responsible for the processing of accounts payable invoices and check disbursement. This person’s responsibilities include, but are not limited to, processing check requisitions, processing check disbursements, processing daily balancing reports, and assisting with special projects as needed as well as serve as back up to the Accounting Coordinator and Cashier.

Job Responsibilities:

  • Approving invoices
  • Preparation and distribution of University A/P checks
  • Filing and maintaining of check copies and all appropriate back up
  • Setting up new vendors
  • Recurring payments
  • Prepaid accounts/charges
  • Cash Advances
  • Contracts
  • Accounting feeds to Banner Finance
  • Index into Banner Document Management
  • Void/reissue payments
  • Reconcile Stale date checks
  • Reconcile monthly Student clearing accounts
  • Process Direct Deposit request for AP vendors
  • Assisting with the annual financial statement audit by providing requested information to the University’s external audit firm personnel
  • Ensuring that internal control processes and accounting procedures are adhered to within the Accounts Payable and General Accounting functions of the Finance Office
  • Interfacing with members of the Stetson community and with Stetson’s vendors on matters related to processing of accounts payable transactions and general ledger transactions
  • Processing daily routines (i.e. departmental mail sorting and distribution, generation of control reports, accounting feeds to Banner Finance, journal voucher review and entry)
  • Assisting with special projects as needed

Minimum Education: HS diploma/GED or equivalent, supplemented with two years experience

Required Skills
  • Proficient with Microsoft Office - Word, Excel, Outlook
  • Excellent organizational skills
  • Ability to prioritize workload to meet deadlines
  • Excellent attention to detail
Required Experience
  • High School / GED or equivalent, supplemented with two years of office experience
  • Experience reconciling accounts, processing cash advances, setting up recurring payments

Salary Grade: 3

Job Location DeLand, Florida, United StatesPosition TypeFull-Time/Regular




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Job No:
Posted: 4/8/2021
Application Due: 7/7/2021
Work Type: Full Time