Emergency Preparedness Program Manager

Job description

Emergency Preparedness Program Manager🔍Residential & Dining Enterprises, Stanford, California, United States📁Health and Safety📅Apr 07, 2021 Post Date📅89091 Requisition #ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Founded in 1891, Stanford University is among the top academic institutions in the country, excelling in a wide range of fields from the humanities to information technology to the health sciences and medicine. The university is located near Palo Alto, 35 miles south of San Francisco, on an 8,800-acre campus.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community. The Department has an annual operating budget of over $270 million, oversees a 5 million sq. ft. physical plant across the campus, and provides housing for over 13,000 students and dependents, serves over 18,000 daily meals at 30 dining and retail locations and over 300,000 meals at Athletic Concessions events, and hosts 20,000 conference guests annually. Additionally, R&DE comprises 735 FTE staff in the following divisions: The Office of the Senior Associate Vice Provost, Student Housing, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, and a team of R&DE strategic business partners: Finance & Administration, Human Resources, Information Technology, Communications, and Maintenance Operations and Capital Projects.

“Students (Customers) First” is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE, “Excellence is defined by aligning our strategic goals and performance with our vision.”

Stanford and R&DE are committed to creating and sustaining a diverse environment. R&DE’s dedication to promoting diversity, multiculturalism, and inclusion is reflected in our work of providing service excellence to our students. Diversity is more than a commitment—it is foundational to what we do. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other characteristics that make us different.


This division supports all R&DE operations and provides strong stewardship of its facilities by delivering daily and preventive maintenance, executing 50-year asset renewal model, managing design and construction of capital and other essential projects, infusing sustainability, safeguarding occupational health and safety, monitoring life-safety systems and after-hours security, overseeing furnishings/fixtures and parts inventory, administering move services and the fleet, managing utilities and waste, ensuring emergency preparedness and business continuity, and providing space and property administration.


Under minimal supervision, perform the most complex technical work in a wide range of environmental, health, and safety disciplines to ensure a safe work environment and to achieve compliance with the university's environmental, health, and safety standards and governmental regulatory requirements.


    Work under consultative or self-initiated direction to develop, implement, and maintain programs, systems, and procedures necessary to ensure the overall safety and health of employees and the community.Act as a lead or technical expert, providing functional direction and training in the overall application of emergency preparedness programs.Conduct comprehensive, independent compliance assurance reviews of environmental, health, and safety policies and procedures; prepare accompanying management reports, documentation, and evaluations. Monitor and prevent potential hazards and unsafe conditions that could be present in the work area. Recommend and implement improvements in processes, design, procedures, and operating equipment to minimize the hazard potential. May lead a team responsible for developing and implementing environmental and/or safety programs.
* - Other duties may also be assigned.


    Be available to assist and respond to emergencies virtually and/or physically on short notice.Lead the department’s effort in emergency preparedness, developing processes and protocols for all employees.Develop and implement robust training and exercises to prepare the department for a large disaster.Support the management of the Departmental Operations Center (DOC) functions when the campus executes its command structure during an emergency.Coordinate all preparedness initiatives with campus partners.Manage, track, and purchase emergency food, water, supplies, AEDs, and trauma kits. Propose, manage, and plan strategic budgets and purchases across multiple fiscal years.Manage a group of Emergency Response Supervisors and provide direction during their activation, as necessary. Collaborate with each division within R&DE to develop a comprehensive business continuity plan.

Education & Experience:

Bachelor’s degree in arts/science in related allied/scientific field and seven years progressively responsible experience in occupational safety and health, emergency response/management, environmental science, and/or allied/scientific field, or an equivalent combination of education and relevant experience.

Knowledge, Skills and Abilities:

    Demonstrated ability to conduct effective health and safety surveys, quantitative and qualitative exposure/ risk assessments, and most complex data analyses; ability to provide recommendations for exposure/risk control.Ability to effectively communicate orally and in writing with diverse audiences; ability to explain technical concepts clearly and concisely. Ability to maintain current knowledge of and interpret specific government agency requirements (statutes, regulations, licenses, and permits) and university policies.Working knowledge of the scientific and technical aspects of various regulatory requirements and potential impact on assigned work area(s). Demonstrated supervisory/coaching expertise.

  • Ability to lead diverse and inclusive work teams toward common vision or goal(s); establishes oneself as an essential team contributor.
  • Demonstrates effective emotional intelligence, especially in situations with time constraints.
Certifications and Licenses:



    Frequently stand, sit, and perform desk-based computer tasks.Occasionally use a telephone, write by hand. Rarely kneel, crawl, climb ladders, reach/work above shoulder, twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, write by hand, sort and file paperwork or parts, operate foot and/or hand controls, carry, push, and pull objects that weigh 40 pounds or more.Ability to maintain a valid non-commercial California Driver's license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    Must wear personal protective equipment as defined/required by job assignments.May rarely be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals.May rarely work in confined spaces or at heights ≥10 feet.

    When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.Interpersonal Skills: Demonstrates the ability to work well with Stanford’s colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

This role is designated as essential and requires incumbents to report to the worksite. Telecommute is not an option for this role.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information
  • Schedule: Full-time
  • Job Code: 4383
  • Employee Status: Regular
  • Grade: K
  • Requisition ID: 89091




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Job No:
Posted: 4/8/2021
Application Due: 6/7/2021
Work Type: Full Time