Medicine Administrator

Job description



Under the general direction of the Director or designee, the Department Administrator performs complex and varied financial and administrative functions in support of a program or division which require a high degree of independent action and setting of priorities and procedures for accomplishing tasks.



  • Coordinate with Director, faculty, and staff to determine financial needs, develop new fiscal year budget, and prepare written reports including rationale and supporting financial data for designated programs and projects
  • Advise faculty and staff in designated programs on Human Resource policy and procedures
  • Liaison with UMMS departments, to facilitate staff, facility, and finance processes
  • Supervise and evaluate performance of staff accountants and other administrative staff
  • Ensure all personal action activity related to hiring, firing, contracting, and funding are completed accurately and on time
  • Assist in development of organizational structures for business units; determine specific staffing requirements in coordination with faculty and staff
  • Prepare position descriptions, requisitions, and advertisements for all positions within programs/division; confer with department staff and human resources to assist in the selection of new employees. Conduct orientation and training sessions as appropriate for new faculty and staff
  • Develop and prepare monthly management reports
  • Coordinate special projects and provide assessment of fiscal and administrative operating efficiencies and effectiveness.
  • Participate in the design, development, implementation, and evaluation of programs and projects; ensure that proper procedures are followed
  • Administer the preparation and submission of grant proposals
  • Present proposed budgets to Directors and/or Management Teams; revise and implement where applicable
  • Monitor dispersal of funds to determine appropriateness and compliance of expenditures; review and forecast actual versus planned expenditures
  • Work closely with funding agencies and internal departments to prepare all required documents in accordance with funding and regulatory requirements
  • Maintain liaison with granting agencies and investigate potential grant projects and sources of grant funds
  • Manage indirect cost time and effort reporting; complete space surveys
  • Perform other duties as required.


  • Bachelor’s degree in Business Administration, Management or Accounting, or equivalent experience
  • 3 years of related experience, including budgeting, accounting, and administrative experience
  • Demonstrated supervisory ability and the skills to communicate with individuals and groups both orally and in writing
  • Proficiency in using Microsoft Office applications and databases.




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Job No:
Posted: 4/8/2021
Application Due: 4/7/2022
Work Type: Full Time