Administrative Assistant, Facilities and Campus Services

Job description

Job location: Winston Salem, NC


Employment Type: Full-time
Posted data: 2021-04-06
Req: R0003250
Please note:
  • Additional documentation must be added at the bottom of the third screen under the "My Experience."
  • Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
  • DO NOT complete the application without the required attachments as you will be unable to edit your application.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

Performs a variety of administrative duties required for daily management of the Facilities and Campus Services departmental office. Provides administrative support to the Vice President for Facilities and Campus Services. Provides support to the Director of Staff Development in their work.

Job Description

Essential Functions:

  • Provides administrative support to include scheduling and time management for the Vice President of Campus Services.

  • Partner with the Director of Staff Development to create comprehensive standard operating procedures regarding recruitment and selection, onboarding, performance management, corrective action and other human resource related procedures required for a high functioning environment.

  • Assist in the identification of best practices in staffing in development for integration and adoption in F&CS.

  • Maintain records for departmental training, audit, and performance management needs.

  • Assist in the preparation of correspondence, proposals, charts, and confidential reports as needed.

  • Makes all travel arrangements, requests for reimbursement, and credit card reconciliation for leadership team members.

  • Places, answers, screens and directs telephone calls, providing information or referral as required.

  • Makes room reservations and arrangements for catering needs for departmental meetings/events.

  • Experience working and communicating with those who are subtly or obviously different than self.

  • Assists with departmental/campus events as needed.

  • Performs other duties as assigned.

Required Education, Knowledge, Skills, Abilities:

  • High School diploma with three years of related experience.

  • General knowledge of office management techniques and responsibilities.

  • Ability to collaborate with a wide range of constituencies to accomplish office and departmental goals.

  • Excellent proficiency in Windows, Word, Excel, Access, the Internet, and other relevant software.

  • Creative thinker with the ability to adapt to change and commit to continuous learning and improvement.

  • Proficiency in the operation of standard office equipment.

  • Ability to manage and maintain confidentiality of data and information.

  • Excellent communication skills, in written and verbal forms and ability to adapt communication styles to the needs of others.

  • Excellent interpersonal skills.

  • Excellent organizational and time management skills.

  • Ability to research, gather, and analyze data; compile information; and prepare reports.

  • Accuracy and attention to detail, must possess excellent keyboarding, writing, proofreading, and editing skills.

  • Ability to organize workflow, direct multiple tasks, coordinate multiple activities, and meet deadlines in a team oriented environment.

  • Knowledge of budget management; general accounting skills.

  • Ability to resolve office management problems and questions.

  • Ability to update skills on a continual basis.

Preferred Education, Knowledge, Skills, Abilities:

  • Some college level business related courses.

  • Progressively more responsible secretarial/administrative/office management experience or equivalency preferred.

  • Background in a facilities environment.

  • Certified Notary Public.

Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.

Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

    Additional Job Description

    Time Type Requirement

    Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

    In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

    Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

     

     

     

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    Job No:
    Posted: 4/8/2021
    Application Due: 6/7/2021
    Work Type: Full Time
    Salary: