Grants & Contracts Accountant

Job description

Posting #: 2504
Position Status: Full-time regular
Location: San Diego
Position Type: Staff, Finance

Position Title & Department:

Grants & Contracts Accountant; Controller

Posting #


Department Description:

The Office of the Controller is responsible for all financial record keeping and monitoring of financial activities to ensure sound fiscal control. The controller oversees the Accounting, Accounts Payable, Cashier, Payroll and Student Financial Services operating units. The Office of the Controller supports the Finance Office and reports directly to the Chief Financial Officer.

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Grants & Contract Accountant is completely responsible for the accounting and post-award administration of the University’s portfolio of private and governmental grants and contracts. This includes, but is not limited to, internal and external financial reporting for monthly, annual, and other periodic reporting deadlines. They are also responsible for the review and interpretation of legal agreements and contracts, and the University’s consistent compliance thereto, with respect to financial reporting matters. The Grants & Contact Accountant prepares a variety of financial analyses and forecasts used in decision making by senior administrators. Strong emphasis is placed on this person’s ability to work independently in the completion of his/her assigned responsibilities. This position interacts with all levels of faculty, administrators and staff on a regular basis.

Duties & Responsibilities:

  • Responsible for all accounting matters for the University’s grants and contracts portfolio with an estimated fund balance of approximately $20 million. Accounting includes, but is not limited to, the preparation of financial reports, journal entries, budget appropriations, detailed schedules and account reconciliations.
  • Reviews and interprets legal agreements binding the University to ensure our compliance thereto as those agreements relate to financial reporting. Compiles and summarizes all reporting and other financial matters documented in these legal agreements to ensure timely compliance.
  • Responsible for timely and accurate internal and external financial reporting for all grants and contracts on a periodic basis. Responsible for updating and maintaining an Excel spreadsheet detailing all existing reporting requirements and their associated deadlines.
  • Prepares invoices and billings to federal and private agencies for grants and contracts in accordance with legal agreement terms. Reviews invoices and billings from subrecipients for reasonableness and compliance to agreements.
  • Prepares budgets, financial forecasts and other detailed calculations as they relate to the University’s grants funds. Assists management in the completion of indirect cost projections.
  • Responsible for maintaining the grants fund Chart of Accounts which includes the establishment of new accounts and the closure of inactive accounts on a timely basis.
  • Serves as the accounting liaison to the Office of Sponsored Programs and provides complete, accurate, and timely customer service to them and the University’s faculty and administration. Provides proactive as well as problem-solving services to the customer base in an independent manner with minimal supervision.
  • Recommends, implements and maintains policies and procedures ensuring compliance to internal controls, generally accepted accounting and governmental cost principles, and federal/state/local laws. Reviews and monitors disbursements and budget changes to ensure compliance to policies and laws.
  • Provides grants fund support to external auditing firm in support of the University’s annual audit. Serves as the primary contact to the external auditing firm in the conduct of the annual audit for compliance to the Office of Management & Budget, Uniform Guidance federal regulations.

Job Requirements:

Minimum Qualifications:

  • Bachelor’s degree in accounting or business administration, or the equivalent experience, preferably in a higher education financial setting.
  • Independent thinker and analytical problem solver.
  • Proficient with Microsoft Excel and Word.
  • Demonstrated ability to organize and prioritize tasks with a strong use of initiative and precise attention to financial detail.
  • Demonstrated ability to meet deadlines and manage time effectively with the highest degree of accuracy, while working in an environment of fluctuating priorities and frequent interruptions.
  • Excellent interpersonal skills with the ability to interact in a positive, professional and courteous manner.

Preferred Qualifications:

  • Experience working in a higher education grants accounting, general accounting, or other financial environment highly preferred.

Performance Expectations - Knowledge Skills and Abilities:

  • Ability to comprehend and analyze legal contracts as they relate to the University’s financial responsibilities is required.
  • Ability to use mathematical and analytical skills to a high degree of accuracy required.
  • Ability to recognize problematic issues and resolve them through self-correction and/or self-resourcefulness.
  • Experience with automated spreadsheets and other computerized software required.
  • Ability to prioritize a demanding workload in a fast-pace environment required.
  • Knowledge of generally accepted accounting principles and fund accounting principles highly preferred.
  • Demonstrated skills in both written and oral communication to effectively interact with varying customer personalities required.

Tools & Equipment Used:

  • Computer
  • 10-Key calculator
  • Fax machine
  • Telephone
  • Copier
  • Scanner
  • Software used includes Microsoft Office, Oracle, Noetix, Kronos, Cognos, various sponsor web portals, email and internet

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Posting Salary:

$21.00-$25.75/hour; Excellent Benefits.

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

Special Application Instructions:

Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers’ review. You are also strongly recommended to upload a cover letter to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected]

Additional Details:

Hours: 37.5

Closing date: April 21, 2021

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit

Advertised: April 05, 2021 Pacific Daylight Time
Applications close: April 21, 2021 Pacific Daylight Time




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 4/7/2021
Application Due: 4/21/2021
Work Type: Full Time