Procurement Officer Assistant - Facilities and Services Procurement (144677)

Job description


Procurement Officer Assistant

Procurement Services - Facilities and Services

University of Illinois at Urbana-Champaign

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit

Employees at this level are entry level procurement personnel who assist in purchasing functions for a variety of products and services. They work under direct supervision from a designated supervisor.

A Procurement Officer Assistant typically:

A(n) Procurement Officer Assistant typically -

  1. assists the primary Procurement Officer with:
  2. verification of pricing and delivery/lead times, and receiving information.
  3. requesting, preparing, and/or reviewing required forms related to requisitions and potential orders; working with departments in preparing specifications for purchasing commodities, equipment, and services, or for requisition clarification.
  4. preparation and solicitation of quotations and bids; election and/or recommendation of qualified vendors/suppliers; notification of vendors regarding any required disclosure and/or certification forms relating to orders, such as certificates of insurance, vendor financial disclosure, and contract certification forms; and evaluation of documents and forms for accuracy and completeness.
  5. preparation of reports and correspondence (such as the status of requisitions, purchase orders, shipments, and complaints); providing of interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to campus personnel and vendors.
  • assists in the coordination, review, issuance and/or acceptance of simple contract documents (e.g. maintenance agreements).
  • issues purchase orders with appropriate authorization authority.
  • monitors and follows applicable laws, regulations, policies, guidelines.
  • performs other related duties as assigned.
  • Minimum Qualifications:

    1. Responsible work experience in fields that provide preparation for procurement work such as claim resolution, expediting, returned goods, and/or resolving billings.
    2. 30 semester hours of college credit for course work in any field equals six (6) months.

    NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications satisfy the above requirements.

    For more information about this classification:

    This Procurement Officer Assistant position is a 100%-time, benefits-eligible civil service position. The work schedule is Monday – Friday , (37.5 hours per week, 12 months per year). The minimum salary is $17.68 per hour.

    Application Procedures:
    To apply, submit a Civil Service application at and an exam request form for Procurement Officer Assistant. Documents such as college transcripts (unofficial are accepted), resumes, driver’s license, professional licenses, and certifications should be uploaded to the application by the time you submit an exam request, as these documents may be required for your exam.

    Please monitor your email (including spam or junk mail) for testing and other correspondence from [email protected] and [email protected].

    For further information regarding application procedures, contact Illinois Human Resources at 217-333-2137 or [email protected].

    The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

    The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

    As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

    College Name or Administrative Unit:F&S Procurement Category:3-Administrative Support Title:Procurement Officer Assistant - Facilities and Services Procurement (144677) Open Date:04/05/2021 Close Date:04/15/2021 Organization Name:FandS Procurement Services




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    Job No:
    Posted: 4/7/2021
    Application Due: 4/15/2021
    Work Type: Full Time