Administrative Support Associate

Job description

Position Type:

Temporary Staff (SHRA)

Job Title:

Administrative Support Associate

Department Name:

Sociology - 316500

Vacancy ID:


Position Posting Category:

Administrative/Clerical Support

Hiring Range:

Dependent on Qualifications


Part-Time Temporary

If part-time, how many hours per week?:


Work Schedule:

Monday-Friday between 8am-5pm

Proposed Start Date:


Estimated Duration of Appointment:

6 months not to exceed 11 months

Posting Open Date:


Posting Close Date:


Description of Work:

Part-time position for Student/Instructor Services and Course Scheduling with other miscellaneous administrative tasks for the Sociology Department. Work will be done on-campus and also remotely.
STUDENT/INSTRUCTOR SERVICES – Register students for courses; assist students with registration issues. Assist with grade change forms, Add/Drop forms, and Independent Study/Internship forms as needed. Maintain courses with ‘Instructor Consent’; enroll students in courses as directed by instructors. Distribute information to instructors about textbook orders, grade input, and course evaluations. Assist with grading and course evaluation requests and issues. Print and file online course evaluations. Assist Graduate Student Services Manager & faculty with administrative requests as needed.
COURSE SCHEDULING – Assist Associate Chair with course registration, including creation of surveys for course scheduling and TA requests, as well as office hours. Input and maintain course schedules in ConnectCarolina and other systems. Create, maintain, post, and distribute up-to-date course schedules and office hours. Help Associate Chair/Director of Undergraduate Studies with yearly Undergraduate Bulletin revisions. Input new courses into Course request approval system.
MISCELLANEOUS ADMINISTRATIVE TASKS – As time permits, other tasks may include: Answering telephone and directing calls; Sending emails to student & faculty listservs; Answer Sociology Department emails; Assist with scheduling & coordinating events and visitors; Receive & send mail and packages; Update department website using WordPress; Prepare department bulletin and newsletter; Mail ‘thank you’ cards to donors; Maintain department calendar and contact list; Assist faculty and staff with other administrative requests.

Education and Experience:

Minimum Education and Experience: High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Skills and Knowledge:
Remote work experience; Computer skills: Proficient in keyboarding, Internet research, & multiple web browsers; MS Sharepoint; Zoom or other video conference tools; Microsoft Office apps: Outlook email & calendar, Excel spreadsheets, Powerpoint, & TEAMs; Handling multiple requests in fast-paced environment; Attention to detail; Excellent communication skills (written & spoken). Experience with Academic environment, Course Scheduling, and Student Registration.

Equal Opportunity Employer Statement:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Stimulus/ARRA Funded:


Temporary Employment Policies:

Temporary Employment Policies




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Job No:
Posted: 4/7/2021
Application Due: 4/9/2021
Work Type: Full Time