Purchasing Specialist

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

Purchasing Specialist - Journey

Working Title:

Purchasing Specialist

Position Number:


Vacancy ID:


Budgeted Hiring Range:


Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Time-Limited

If time-limited, estimated duration of appointment:

Up to three years

Hours per week:


Work Schedule:

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Department Name and Number:

SCE - Finance-215200

Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:


Department Description:

The Vice Chancellor for Finance and Operations is the principal finance and business officer of the University. Responsibilities of the Finance and Operations (F&O) Division include oversight of financial planning, budgeting, and management; treasury; general accounting; foundation and investment funds; facilities planning, construction, and operations; purchases and stores; auxiliary enterprises; and human resources. The Vice Chancellor works closely with various internal and external constituencies, including the Office of the President of the UNC System, to improve the University’s financial and business operations.

The Finance Service Center of Excellence (SCE) serves approximately 2,000 staff within the Division of Finance and Operations (F&O) and the Division of Institutional Integrity and Risk Management (IIRM), a combined organization whose annual budget is more than $500 million. The Finance SCE was formed in 2015 and pulled together many disparate financial groups into one team to provide financial services to the Division. These financial and accounting services have a campus-wide impact through departmental billing, student fees, and education and general support services.

The Finance SCE provides departmental purchasing and inventory accounting support, cost accounting, billing and disbursement services, business and financial systems support, and financial reporting, budgeting, and analysis for the F&O Division and Institutional Integrity & Risk Management. The Procurement team will provide timely, accurate, and customer friendly service and develop efficient processes in support of the Division-wide procurement needs.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

This is a time-limited position with an expected duration of up to 3 years.

This position reports to the Director of Purchasing for Finance Shared Services and will lead the departmental procurement of goods and services in support of Finance and Operations. Incumbent is directly responsible for assisting customers in requirement definition, securing vendor quotes, ensuring correctness and completeness of all procurement packages, processing requisitions in Connect Carolina for all requirements requiring a University Purchase Order, and coordinating with Central Purchasing to ensure timely completion of the procurement cycle. In addition, this position will track customer Purchase Order balances and contracts and advise customer of actions necessary to address low fund balances or contract renewal requirements. This position will also run reports to analysis customer data, aid the customer for contract review and support.

Minimum Education and Experience Requirements:

Bachelor’s degree; or Associate’s degree and two years of related experience; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Solid Knowledge of State, Government, Industrial or University Purchasing Polices and Procedures, understanding of inventory management, ability to lead the departmental procurement of goods and services with general commodity knowledge.

Preferred Qualifications:

Advanced knowledge of MS Excel skills, Pivot tables; PowerPoint, and Outlook; Also preferred applicant to have five years of purchasing in Government or State experience, have shown to demonstrate leadership qualities along with having five years of Customer Service related business acumen.

Position/Schedule Requirements:

Overtime occasionally

Stimulus/ARRA Funded:





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Job No:
Posted: 4/7/2021
Application Due: 7/6/2021
Work Type: Full Time