Financial Technician, Payroll

Job description

Position Title:

Financial Technician, Payroll

How many positions are you recruiting for?:

1

Campus:

WVMCCD District (All Campuses)

Definition:

The Payroll Department is seeking a talented individual to fill the position of Financial Technician. The Financial Technician will perform a variety of payroll functions such as, but not limited to, enter overtime hours; new hire packets; vacation pay; SDI payments; arrears & retroactive pay, adjustments from a prior period (overpayment/underpayment) run reports to audit payroll; resolves payroll discrepancies resolve STRS and PERS reporting. Make changes to the employee’s payroll records, wage deductions; voluntary deductions, such as retirement; update W-4 federal and state income tax; direct deposit changes, etc.

Comprised of two colleges, West Valley College and Mission College, we are located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate our two colleges for our friendly staff and supportive atmosphere.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment:

100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of July 12, 2021. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: Finance department, District offices, located on the West Valley College campus, Saratoga, CA.

Salary and Benefits:

Anticipated Hiring Range:

  • $5,406–$5,889 monthly (WVMCEA Salary Schedule, Range 59, Steps A-C).

Benefits include:

  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Employer-provided life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 12 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $45 to $225 monthly.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
  • Position is union affiliated.

Minimum Qualifications:

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

2. Equivalent to an Associate’s degree from an accredited college with major coursework in accounting, bookkeeping, or a related field.

3. Two years of responsible financial or bookkeeping experience.

Desired Qualifications:

The ideal candidate will also demonstrate the following desired qualifications:

  • Public agency payroll experience.
  • Familiarity and/or prior experience with Banner enterprise system.
  • Understanding of CalSTRS and CalPERS retirement benefits
  • Excellent time management skills
  • Detailed-oriented and organized
  • Ability to multi-task
  • Payroll Tax experience
  • Strong attention to detail
  • Maintains employee confidence by keeping information confidential

Knowledge and Abilities:

Knowledge of:

  • Principles and practices of financial accounting.
  • Methods, practices and terminology of financial record keeping.
  • Applicable federal, state, and local laws, regulations and reporting requirements.
  • Automated financial systems and applications related to accounting, financial control, and auditing functions.
  • Principles and practices of planning, accounting, and fiscal control applicable to community college district financial operations.
  • Federal, state, and district regulations, policies, and procedures applicable to area of assignment.

Ability to:

  • Plan, organize, and coordinate assigned district financial functions.
  • Provide information and assistance to district staff regarding practices and procedures of assigned area.
  • Train and provide work direction to less experienced staff.
  • Perform complex technical accounting duties related to area of assignment.
  • On a continuous basis, know and understand operations. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
  • On a continuous basis, sit at desk for long periods of time. Intermittently, twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
  • Maintain detailed and accurate records.
  • Compile and reconcile numerical and financial data.
  • Develop and implement various data collection, reporting, and filing systems.
  • Use sound judgment in recognizing scope of authority.
  • Operate and use modern office equipment including computers and applicable software.
  • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
  • Utilize appropriate safety procedures and practices for assigned duties.
  • Communicate effectively orally and in writing.
  • Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy.
  • Establish and maintain effective, cooperative, and collaborative working relationships with others.

Examples of Duties and Responsibilities:

Duties may include, but are not limited to, the following:

  • Review, adjust, and record financial data related to area of assignment; detect and correct discrepancies; enter data into relevant databases or computerized systems; generate records and reports.
  • Monitor, audit, balance, and maintain a variety of accounts; identify and correct out-of-balance conditions; maintain related financial records.
  • Review, process, and disburse refunds and disbursements for assigned functions.
  • Research, compile, and prepare a variety of periodic and special reports related to area of assignment.
  • Review various documents and reports for accuracy, completeness, and compliance with district policies, laws, and other regulations.
  • Compile, calculate, organize, and record payments, deductions, transfers and journal entries.
  • Maintain accurate and comprehensive filing system of documents for research and audit purposes.
  • Prepare bank deposits and manage cash; post receipts and disbursements.
  • Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust and respect.
  • Be an integral team player, which involves flexibility, cooperation and communication.
  • Perform related duties as assigned.

Applicant Information:

APPLICATION INFORMATION:

  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Unofficial copies of transcripts; (4) Cover letter and/or reference list, if requested; and (5) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

ABOUT TRANSCRIPTS:

  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Should the minimum qualifications state “any combination equivalent to,” then additional relevant work experience may substitute for education. In this case, please upload a document stating such in the Required Transcripts document field.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: [email protected]

Selection Process:

SELECTION PROCESS INFORMATION:

  • After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
  • All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
  • Travel expenses to attend first-level interview are the responsibility of the candidate.
  • Application materials become the property of the District and will not be returned or duplicated.
  • The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
  • Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
  • Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

EEO STATEMENT:
West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Posting Number:

FY20/21-031FT

Open Date:

03/23/2021

Close Date:

04/26/2021

Open Until Filled:

No

 

 

 

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Job No:
Posted: 4/7/2021
Application Due: 4/26/2021
Work Type: Full Time
Salary: