Office Administrator (4722C) 16563

San Francisco
Apr 06, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Office Administrator (4722C) 16563 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Investigative Reporting Program (IRP) at UC Berkeley's Graduate School of Journalism is dedicated to promoting and protecting the practice of investigative reporting.

Established in 2006 by veteran investigative reporter Lowell Bergman and now led by David Barstow, the IRP evolved from a single seminar to encompass a nonprofit newsroom, an annual symposium, multiple courses and a post-graduate fellowship program, among other initiatives. Through its teaching-hospital model, students gain practical experience in breaking major stories for some of the nation's foremost print and broadcast outlets. The IRP also works closely with students to develop and publish their own work.

The IRP has been a pioneer in the collaborative production of award-winning investigative reporting on multiple platforms. This innovation, now commonplace in the news business, has been recognized with the highest honors in journalism. The program's work has made it a model for nonprofit journalism based at a college or university that has been replicated around the world.

The IRP has produced and contributed to dozens of groundbreaking stories for broadcast, print and online outlets. Its work has appeared on PBS FRONTLINE, Univision, NPR and PBS NewsHour and in publications such as The New York Times, Washington Post, Los Angeles Times, The Guardian, Mother Jones and The Atlantic, among others.

The IRP is seeking a part-time administrative assistant (limited appointment) to provide administrative support to a small staff of reporters, editors and researchers. We're looking for an adept multi-tasker who can handle general office tasks, such as filing, generating reports, reordering supplies, setting up meetings, processing reimbursements, facilitating a tidy and organized office space, and greeting and assisting visitors. This person should be a team player with excellent verbal and written communication skills and an ability to anticipate the needs of others. The position is remote until the pandemic lifts and the campus fully re-opens.

  • Assist in administering a range of administrative and HR activities for a small research program, including recruitment, hiring, onboarding and training student assistants. Coordinate and collaborate with School of Journalism staff and ProS Region HR partner as needed. Troubleshoot issues with employees and UC Path.
  • Oversee office space/facilities, and coordinate maintenance, utilities, janitorial, security and shared spaces usage, as well as ordering and updating computer equipment and supplies. Collaborate directly with School of Journalism Building Manager and UCB Facilities Manager(s) on building and space needs unique to the IRP.
  • Assist with reviewing and submitting reimbursements and invoices from staff, faculty and various suppliers. Close coordination with School of Journalism procurement and finance staff as well as other campus partners in the areas of business administration.
  • Assist with meetings, conferences or other events including all logistics (catering and furniture, equipment rentals as requested) and requiring creative problem-solving and integration with other departments and divisions on campus.

Required Qualifications
  • Excellent oral and written communication skills.
  • Demonstrated knowledge of general administrative, budgetary, financial principles and practices.
  • Demonstrated skill in managing sensitive and confidential information.
  • Excellent interpersonal skills and ability to work with diverse groups to achieve results.
  • Demonstrated ability to work collaboratively with internal and external peers and managers.
  • High school diploma or equivalent experience.

Salary & Benefits

Hourly range: $24.90 (step 1.0) - $26.07 (step 3.0)

This position is not eligible to participate in University of California employee benefits, group insurance or retirement plans.

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a part-time (17.2 hours per week), limited (temporary) position.

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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