External Affairs Associate

Job description

Posting Number:


Working Title:

External Affairs Associate


SPIA Development

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

College/Unit/Department website:


Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Part Time

Additional Schedule Information:

Part-time position (20 hours per week), including travel for event staffing.

Advertised Salary:

Commensurate with Experience

Posting Date:


Open until filled:


Closing Date:


Proposed Starting Date:


Location of Vacancy:

Atlanta Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Development/Fundraising Paraprofessional/Professional





Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position plays a key role in departmental operations by performing administrative and support duties for the Development and Communications functions of the School of Public and International Affairs. This position can work remotely if needed. The position involves traveling to attend in-person events and meetings held by SPIA across the Southeast and other key areas. This position is responsible for managing all aspects of virtual SPIA events in GAIL database, and as needed, other virtual SPIA events (i.e., events outside of the GAIL database), and for event follow up including but not limited to developing the appropriate strategy for outreach to registrants and attendees. This position will also take the lead in developing and managing certain in-person events for SPIA and may attend in person if deemed appropriate. The position will provide support for meeting development, planning and execution for the School’s Board of Visitors and Alumni Board of Directors and other meetings related to the work of SPIA External Affairs as needed. The position will serve as editor for all copy produced in External Affairs, will write strategic content for the magazine, website and other outlets, and will assist with graphic design as appropriate. When not traveling to attend and staff events, remote teleworking options may be available for the office-based aspects of the position.

Knowledge, Skills, Abilities and/or Competencies:

Working knowledge of office practices and procedures.
Ability to communicate effectively in writing and in person.
Knowledge of GAIL database.
Knowledge of MS Office.
Knowledge of graphic design.
Ability to work with a team.
High level of professionalism.
Ability to use discretion with confidential information.
Ability to use independent judgment.
Ability to work under extremely limited supervision.
Excellent organizational and analytical skills.
Ability to work with deadlines.

Physical Demands:

Sit and work at a computer for long periods. General office work.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


-Manage and execute the development and implementation of certain SPIA donor and alumni events both virtual and in-person.
-Coordinate and execute strategic follow up from SPIA events.
-Staff in-person events as needed.
-Serve as Webinar host for virtual events as needed.
-Support development staff in the planning, execution and follow up for key meetings such as those of the SPIA Board of Visitors and SPIA Alumni Board of Directors.
-Serve as GAIL (database) point-of-contact for SPIA with the University Development office.

Percentage of time:



-Assist in preparing meeting materials for Dean and development officer(s) making major gift presentations or solicitations.
-Assist with updating donor records in GAIL.
-Serve as editor for all copy produced in External Affairs (annual and major gift proposals, stewardship efforts, emails, magazine, website articles, etc).
-Write strategic content for magazine, website, and other outlets.
-Assist with a creating a consistent tone, message, vision for all communications.
-Assist with writing and updating text for SPIA fundraising priorities.
-Provide written and visual content for annual endowment reports.
-Assist with graphic design as appropriate.

Percentage of time:



-Perform additional job-related duties and special projects as assigned by the Dean or Director of Development.

Percentage of time:





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Job No:
Posted: 4/6/2021
Application Due: 7/5/2021
Work Type: Part Time