Senior Administrative Specialist

Job description

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Senior Administrative Specialist


UNT-COS - Student Services-124120

Job Location:


Full Time/Part Time:


Department Summary:

The University of North Texas (UNT) is a Carnegie R1 research university and a federally designated Hispanic-Serving Institution and Minority-Serving Institution, with a diverse population of over 40,000 students. UNT is located in Denton, a cultural hot spot on the northern edge of the Dallas-Fort Worth Metroplex, one of the fastest growing metropolitan areas in the country.

The College of Science at the University of North Texas consists of the Departments of Biological Sciences, Chemistry, Mathematics and Physics and the interdisciplinary programs Teach North Texas, BioDiscovery Institute, Advanced Environmental Research Institute, and Interdisciplinary Program in Applied and Computational Science. The college offers Bachelor’s, Master’s, and PhD degrees in science and mathematics, currently serving more than 4,000 majors. Our faculty are world-class researchers in science and mathematics, and the college faculty and staff work together to provide excellent support to our students in their academic education and professional development.

The mission of the College of Science is to provide a supportive, inclusive, and collaborative environment for students, faculty, and staff, integrating a contemporary education in science with the pursuit of research at the forefront of the natural and mathematical sciences. The College of Science Advising Center is committed to improving student learning outcomes and student success as our student population becomes ever more diverse and adapts to a changing world.

Position Overview:

Provide administrative support to the College of Science Advising Center and the Associate Dean for Undergraduate Studies, including schedule keeping, preparing and distributing agendas, processing curriculum changes, monitoring financial accounts, and organizing special events. Maintains a productive office climate and assist the unit for optimal workflow. Select, train, and supervise part-time office personnel. Tasks such as data entry, office supply organization, record keeping, logging delivered documents, time entry, scanning and imaging, website maintenance, preparation and maintenance of reports, coordinate meeting logistics, and handling correspondence. Manage purchases for the unit, including travel and budget tracking.

Minimum Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex
nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned
• Supervisory skills.

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications: * Experience with financial management of grants and projects * Proficiency with Microsoft Office, including Word, Publisher, Excel, and Access * Experience organizing events and meetings * The ability to interact professionally and communicate collegially and clearly with faculty, staff, and students at UNT * Experience and accuracy in keeping and communicating about financial records * Strong organizational skills including management of major events and funding from multiple sources * Ability to solve problems collaboratively and to keep others informed of decisions and rationale for decisions * Proficiency with web maintenance

Work Schedule:

Monday-Friday 8am-5pm

Driving University Vehicle:


Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Sr Administrative Specialist

Physical Requirements:

Lifting up to 10 pounds, Writing, Ability to communicate


Provide administrative support to the Associate Dean for Undergraduate Studies, including monitoring inventory, report lost and stolen property, manage office supply organization, process custody records, preparation and maintenance of reports, record keeping, logging delivered documents, time entry.


Manage daily operations of the office, including receptionist duties, answering departmental calls and emails, greeting guests, students, and visitors, schedule keeping, manage sensitive email, manage calendar, and manage files.


As needed, provide administrative support to the Assistant Dean for Health Professions.


Provide leadership for maintaining a productive office climate, knowledgeable in COS Advising and institutional policies, practices, and procedures, and assist the unit for optimal workflow.


Interact extensively and diplomatically with faculty members, deans and upper administrators.


Select, train, and supervise part-time office personnel.


Performs administrative duties, including tasks such as data entry, scanning and imaging, and handling correspondence, to support efficiency and effectiveness of the unit.


Organize regular meetings and special events, coordinate meeting logistics, prepare and distribute meeting materials


Monitor financial accounts, manage purchases for the unit, track budget, prepare or review travel approvals and reimbursement requests.


Prepare or assure preparation of all forms related to hiring, leaves, payment, and termination of staff, student workers, and hourly workers.


Manage applications of undergraduate research awards and manages financial paperwork related to student scholarship program.


Process curriculum changes, including keeping Curriculum Committee website up to date, maintaining workflow in Curriculog, and handling communications with the Registrar’s Office

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Job No:
Posted: 4/6/2021
Application Due: 4/30/2021
Work Type: Full Time