Sr. Grants Administrator, Post Award

Waltham, Massachusetts
Apr 06, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

The Heller School at Brandeis University seeks to hire a Grants Administrator to provide financial and grant management expertise and is responsible for the post-award management of a large and diverse portfolio of federal and non-federal grants, contracts and sub-awards for several major research centers and institutes. This person will serve as the primary liaison between the University and principal investigators to ensure compliance with sponsor regulations and University requirements. Works closely with principal investigators and researchers to provide financial information as well as advising on fiscal matters when needed.




Examples of Key Responsibilities:


  • Manages post-award requirements for designated departments, programs, centers or organizations. Requires working closely with the principal investigator and Brandeis’ Sponsored Programs Accounting Department to ensure all sponsor and institution policies and deadlines are met.
  • Manages the administrative and fiscal aspects of a large and diverse portfolio of both federal and non-federal grants and contacts. Successful management requires sensitivity to the needs of individual investigators, knowledge of sponsor, institutional and department requirements. Display competency interpreting sponsor requirements while addressing all of the in-house systems and departments (Sponsored Programs Accounting, Accounts Payable, Procurement and Human Resources).
  • Monitors budgeting and spending on grant budgets throughout the duration of the award.
  • Reviews and approves all expenditures against awarded projects to ensure compliance with the OMB Uniform Guidance and individual sponsor requirements, as well as institutional policies and procedures.
  • Assists principal investigators and research staff to properly allocate salary costs to sponsored awards consistent with research effort as new awards are received and throughout the life of the award as staff activities change. Responsible for preparing prospective and retroactive payroll adjustments as needed.
  • Work closely with Sponsored Programs Accounting in preparation of invoices and financial reporting as required by sponsors.
  • Assists principal investigators in the preparation of grant/contract continuation applications, including clarification of policies with funding agencies, preparing and editing budgets and budget narratives; ensuring all application directives are met and responded to appropriately under strict deadlines.



Skills & Qualifications:


Job Requirements: Bachelor's degree required; advanced degree preferred. At least 5-8 years of related work experience


To be successful, the ideal candidate should possess strong organizational and time management skills to achieve timely progress on multiple simultaneous complex projects, meet tight deadlines, goals, objectives and maintain a high level of productivity and accuracy, interpersonal and communication skills to interact professionally with staff & faculty, colleagues, campus departments and other outside agencies.


Computer skills and experience in, but not limited to, Access, Word, Excel and the skills to manipulate and extract data and work from a variety of sources (databases, Word files, plaint text files, PDF, email, etc.). 




Closing Statement


Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.