Student and Evening Supervisor/Head of Reserves; Art & Architecture Library and Collection Deve...

Job description

Student and Evening Supervisor/Head of Reserves; Art & Architecture Library and Collection Development Support, Social Sciences Resources Group🔍University Libraries, Stanford, California, United States📁Library📅Apr 05, 2021 Post Date📅89039 Requisition #Stanford Libraries is looking for a full time Student & Evening Supervisor/Head of Reserves to join our Art & Architecture Library and Collection Development Support team, Social Sciences Resources Group. The Libraries values are rooted in a commitment of mutual respect and the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

Job Purpose:

The Library Specialist performs a variety of complex duties within one or more functional areas of a library. Applies specialized knowledge and/or subject expertise under minimal supervision, exercising a high degree of initiative. May supervise employees and manage a small unit or after-hours operations by overseeing daily operations and updating and maintaining facilities and equipment.

Core Duties:



  • Serves as sole senior staff present during evening hours and Sunday (M-Th, 5:45-10:00 p.m.; Sun. 1:00-10:00 p.m. – 26 hrs./week) and is responsible for library operations during that period. In this capacity the Evening Supervisor is exceeded in unit supervisory responsibility only by the Head Librarian.
  • Supervises operational aspects of the library during evening hours, on Sundays and in the absence of the Operations Manager.
  • Hires, trains and schedules ~70 hours of student workers every quarter (~1.75 FTE student workers). Assigns, oversees, and evaluates work of student workers whose duties include paging, charging, and discharging materials, retrieving reserve readings, portal control, shelving, shelf reading and shifting, searching for lost items and in-process items, and material processing.
  • Hires and trains Weekend Supervisors. These positions, filled by experienced student hourly staff, manage the library in the absence of regular staff during illnesses and some Saturdays, and must be trained to a much higher level of competence than regular student hourly staff.
  • Manages student salary budget (which includes producing annual projection of student hourly expenditures) and processes all HR paperwork for student employees. Trains students in Axess operations and approves all student Axess transactions.


  • Works at the circulation desk and reference desk, provides courteous service to patrons, including explanations of library policies, answers to directional questions, and assistance with a full range of reference queries.
  • Provides online database training to patrons using SearchWorks and other online resources such as Art Full-Text, ArtBibliographies Modern, Historical Abstracts, Grove Art Online, etc. Receives specialized training in this regard from the Librarians.
  • Provides assistance in finding images using the Visual Resource Center’s ImageBase, ARTstor, and other online and text sources. (Receives specialized training from the Librarians.)
  • Handles Art Locked Stack materials: evaluates handling and viewing requirements for items on a case-by-case basis; sets up materials for viewing by patrons.
  • Assists patrons with a full range of unit’s audio-visual facilities (four DVD and videocassette players and monitors viewing stations). Assists patrons with two photocopiers and four scanning stations and use of scanning, clipping and image processing software.
  • Checks departmental e-mail account on Sundays and in absence of the Operations Manager, responding to recalls, renewals, and overdue notices via regular mail and e-mail.
  • Must be conversant with current Dept. of Art & Art History course offerings and subject matter.


  • Emails out quarterly reserves reminder to regular and adjunct faculty.
  • Either completes specific tasks related to quarterly reserves processing or supervises completion of those tasks, including gathering of course reserve materials (~600 volumes/quarter), creation of course reserve records, physical processing of individual reserve items, and arranging the course reserve shelves.
  • Co-ordinates the de-reserving operation at end of quarter, completing specific tasks as required.


  • Stack maintenance: Oversees general maintenance of stack area, plans reorganizations when necessary. Searches for lost material.
  • Processes incoming monographic materials; identifies processing and/or cataloging errors or concerns, researching issues as necessary; communicates with Librarians, Operations Manager, Binding & Finishing, or Data Control as appropriate.
  • Assists with processing unbarcoded materials selected for shipment to SAL3. Using Workflows and with Art Library shelf list catalog, works directly with Data Control to ensure pieces without item records receive cataloging so they can be barcoded and shipped.
  • Assists with gifts and exchange processing.


  • Assists with Expert Partner duties such as upgrading software on branch computers, assisting co-workers, students and departmental staff with basic software questions especially during evenings and weekends.


Provide bibliographic assistant support for the SSRG librarians. A total of 5 hours/week during Fall, Winter and Spring Quarters and 15-20 hours during the Summer. Tasks may be completed while staffing Bowes Art & Architecture circulation/reference desk. Summer hours may include working with librarians and collections at Green Library. Training will be provided for all tasks as needed.

    Provides support for born digital collection development which includes seeking and tracking permissions with agencies and organizations, using various tools to download content from websites, adding digital materials to the Stanford Digital Repository (SDR) collections, basic metadata creation, and publishing of content via the self-deposit application and ARGO.SDR Collection Reviewer - review deposited content by students, faculty, staff in various SDR Collections, e.g. student theses, research center policy briefs, correct metadata errors, approve and publish content via the self-deposit application and in ARGO.Performs quality assurance and metadata creation for digitized collections, web archives, etc. Create and update Libguides - working with Subject Librarians, add content to LibGuides, run link check reports, fix broken links, create or find public domain graphics for guides, etc.
  • Assists Librarians with the creation of Spotlight Exhibits; tasks include assisting with design and layout, metadata, and other exhibit curation tasks.
  • Prepare archival collections for processing by Special Collections Manuscripts staff.
  • Manage and work on special projects with tangible and print collections in the Social Sciences Reading Room, Government Information Collections, Social Sciences Data and Software.


Minimum Education & Experience Required:

  • Two-year college degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.

Knowledge, Skills and Abilities Required:

    Experience with direct interaction with patronsDemonstrated supervisory experienceDemonstrated computer literacy with word processing, spreadsheets and communication software such as emailDemonstrated interpersonal and organizational skillsAble to apply judgment in choosing procedures and evaluating alternativesDemonstrated ability to perform detailed tasks accurately and efficientlyPossess strong communication skills in EnglishDemonstrated ability to be flexible and work well under pressureRecord of excellent attendanceExperience using or ability to learn one or more library automated systemsKnowledge of or ability to learn Library of Congress and other call number systemsProven track record with handling complex procedures from beginning to end.Exhibit strong analytical and problem-solving skills.Experience in library acquisitions or copy cataloging.Experience with basic data entry and spreadsheetsAbility to work independently with minimal supervisionAbility to juggle multiple tasks in different subject areas and to set priorities

Physical Requirements*:

    Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.Ability to work in an environment that is dusty and or moldyAbility to lift books that are up to 10 poundsAbility to kneel and reachMust be able to stand for many hours

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

Work schedule:

    Fall, Winter, Spring quarters. Sunday-Thursday, 1:00 p.m.-10:00 p.m.
Intersessions and Summer. Schedule varies Monday-Friday from 8:00 a.m.-5:00 p.m. or 10:00 a.m.-7:00 p.m.

Work Standards:

    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

    Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums.Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Diversity Statement:

We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Additional Information
  • Schedule: Full-time
  • Job Code: 1733
  • Employee Status: Fixed-Term
  • Grade: E
  • Requisition ID: 89039




Diversity Profile: University



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Job No:
Posted: 4/6/2021
Application Due: 6/5/2021
Work Type: Full Time