Facilities Manager

Job description

Facilities Manager🔍School of Humanities and Sciences, Stanford, California, United States📁Facilities📅Apr 05, 2021 Post Date📅89054 Requisition #School/Unit Description: The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 23 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 23 interdisciplinary programs. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: The Department of Theater and Performance Studies (TAPS), preeminent in its field, has 11 faculty, 15-20 lecturers, a graduate student population of 19, undergraduate majors and minors numbering approximately 30-40, and an administrative staff of 13. The integration of the practical knowledge of theater-making with the humanistic knowledge of the history and theory of performance is central to the department’s vision. At TAPS, theory and practice are inextricably linked and mutually reinforcing. TAPS prepares students to become scholar-artists fluent in both of these languages. If the idea of the scholar-artist is at the core of our department’s vision, then teaching is at the center of our mission. We teach our graduate and undergraduate students in academic classes and seminars, in acting and dance studios, and by mentoring them in their creative work and scholarly research. Creating the context for probing dialogues and participatory experiences in our classes is essential to guiding students into discoveries of how the performing arts can be utilized as a fresh platform for illuminating pressing social issues and paths of change.

Position Summary: The Department of Theater & Performance Studies is seeking a Facilities Specialist 2 to act as the building and facilities manager for multiple theater and performance studies locations. The Building Manager will work under general supervision of the Director of Finance and Operations and must possess and demonstrate respectful relationship management with a wide range of personalities, and a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail, and flexibility in understanding of facilities functionality. This position must also exhibit a strong desire to continuously learn new and unfamiliar practices, policies, and procedures as they relate to facilities – the ability to translate this information into operational successes will be critical.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

In this role, you will:

  • Serve as property operations / maintenance point of contact for facilities' issues in assigned buildings that include Memorial Auditorium, Roble Gym, and the Nitery Experimental Theater; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.
  • Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
  • Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.
  • Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
  • Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
  • Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
  • Coordinate communications services (network administration, desktop support, classroom support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
  • Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
  • May supervise assigned lower level staff engaged in supporting the physical environment and building systems.

To be successful in this role, you will bring:

Education & Experience:

Demonstrated facilities management experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
  • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

  • Analytical skills to analyze and track complex space, equipment and financial data.
  • Working knowledge of applications such as Excel, Word, PowerPoint, Project.
  • Experience working with internal and external vendors and services contracting.
  • Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

Certifications and Licenses:

  • Valid California Non-commercial Driver's License.

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, seated, performs desk-based computer tasks.
  • Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
  • Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
  • Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

  • Requires 24-hour response availability seven days per week for emergency situations.
  • May be exposed to noise > 80dB TWA.
  • May working at heights 4 - 10 ft.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
  • Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.

In addition, preferred requirements include:

  • Appreciation for and experience in the arts; specifically in theatrical and dance productions.
  • Flexibility in executing job functions and ability to adapt to changing priorities as affected by classroom and production needs throughout the academic year.
  • Ability to learn new skills and methods of work. Specifically in relation to the support of live performance (i.e., lighting, audio, media)
  • Collaborate with the TAPS Technical Director on all projects and activities that impact performance and shop spaces.
  • Demonstrated collegiality and ability to work with constituents with differing needs and priorities.
  • A sense of humor is a plus!

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

    Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums.Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

Applications will begin to be reviewed on April 26, 2021.

Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

Additional Information
  • Schedule: Full-time
  • Job Code: 4372
  • Employee Status: Regular
  • Grade: G
  • Requisition ID: 89054

 

 

 

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Job No:
Posted: 4/6/2021
Application Due: 6/5/2021
Work Type: Full Time
Salary: