Job no: 495134
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

Summary:

The Accounts Payable department of the Finance Division is responsible for the approving, disbursing and accounting for all cash disbursements for the University. The Accounts Payable Supervisor is relied upon for detailed, accurate and timely processing of payments. This includes but is not limited to: processing checks for vendors, employee travel requests, advances and reimbursements, entering electronic invoices, student refunds, vendor maintenance and system processes. This individual interacts very closely with various departments across three campuses including two medical schools. Within the Finance Division, the Accounts Payable department must establish and maintain excellent working relationships with Accounting Services, Budget Office, Bursar Office, Contract and Procurement Services and Payroll Services.

Under the general supervision of the Director for Accounts Payable, the individual is responsible for supervising the administrative and technical activities of the department as well as providing direction and ensuring that practices, procedures and documentation conform to all applicable State, Federal and University policies. This includes utilizing accounting principles and resourcefulness to analyze Banner Finance data and tables to uphold data integrity.

To perform the duties of this position there is a significant amount of cross-functional knowledge and analysis required. The primary duties revolve around technical function, cash disbursement and distribution and staff supervision. The supervisor will independently perform professional functions using established policies, procedures and guidelines while providing excellent service to vendors, faculty, staff and students.

Responsibilities:

• Oversee the Accounts Payable functions including direct supervision of staff and student workers
• Provide leadership and evaluate employees; develop performance and workloads; determine work priority; implement changes to improve productivity and increase efficiency
• Assist with implementation of department system solutions
• Responsible for the accurate disbursement of funds either by check or direct deposit for Rowan University, Rowan Foundation, and the South Jersey Technology Park
• Process payments to foreign nationals, subject to IRS regulations and requirements
• Prepare and file annual 1099 tax forms and assist with vendor review of 1042 forms
• Ensure compliance with federal and state regulations governing payment to vendors including consultants
• Train the campus and staff regarding Accounts Payable policies and procedures.
• Responsible for writing department policies and procedures
• Formulate, recommend and implement changes to the department policies or procedures to ensure the integrity of the Banner Finance system; interprets policy and advises university staff, vendors or students of appropriate changes
• Review and prepare multiple templates for posting such as catering, refunds, university purchase card, vendors, etc.
• Coordinate the timely and accurate review of invoices, travel expenses and non-purchase order payment request
• Research, analyze, and resolve complex payment and vendor issues while maintaining organized and accurate records
• Manage the year-end closing, accrual process and work with auditors during audits
• Assist in preparing department associated journal entries
• Act as primary liaison while maintaining confidentiality in communicating sensitive information and handling confidential materials
• Maintain thorough working knowledge of the Banner Finance system to ensure staff have the required knowledge needed for their area of responsibility
• Prepare excel reports, monitor activities to anticipate problems and ensure accurate recording of transactions
• Review, maintain, and assist in developing effective internal control structures for all assigned functions
• Provide backup support by entering a minimum of 250 – 300 invoices, direct pays and travel into the Banner Finance system daily
• Monitor documents and vendor records to ensure discounts, net terms and invoices are accurate. Identify and correct errors when necessary
• Open, stamp, sort and email incoming paper invoices to designated AP staff members
• Other duties as assigned

Requirements:

• Graduation from an accredited college with a Bachelor's degree preferably in Finance, Accounting or other related field.
• Three (3) years of professional experience in a Finance or Accounts Payable setting using MS Office, Banner Finance, or another similar financial integration system.
• Availability to work evenings, weekends, and holidays.

Preferred Qualifications:

• Strong analytical skills and the proven ability to develop creative approaches to complex disbursement issues
• Leadership and staff development skills
• Excellent oral and written communication skills and the ability to present complex information to various audiences are required
• Higher education or non-profit experience at an institution of comparable or larger size
• Superior PC-based data analysis skills

Salary:

• Range R24 (Step 1 = $62,645)

Note:

• Only completed online applications submitted on or before the deadline will be considered.

Advertised: Apr 5 2021 Eastern Daylight Time
Applications close: Apr 26 2021 11:55 PM Eastern Daylight Time