Collection Care Lead

Job description



Collection Care Lead

Stanford University

Job Number:
89034

Stanford Libraries is looking for a full time Collection Care Lead to join our Preservation team. The Libraries values are rooted in a commitment of mutual respect and the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

Stanford Libraries Preservation Department manages the long-term preservation of library collections, employing numerous strategies to prolong the useful life of a variety of formats for teaching, research, digital projects, and exhibitions. Through the complementary teamwork of two units, Collection Care and Conservation Services, the Preservation department stabilizes, repairs, houses, and prepares library collections for storage, use, digitization, and exhibition. As one of five departments in Technical and Access Services, Preservation works closely with units across the library organization to manage the thoughtful stewardship of library resources.

About the Position:

The Collection Care Lead coordinates the workflow stream for bindery, repair, and housing of circulating collections, leading a team of two Bindery Specialists and one Collection Care Specialist. The incumbent manages all aspects of commercial bindery operations, including tracking shipments, expenditures, and statistics. The Collection Care Lead serves as the primary contact for bindery, repair, and housing operations, working with external vendors and across the library organization. The ideal candidate possesses excellent interpersonal and communication skills to effectively answer questions and resolve issues. Within the Preservation Department, the Collection Care Lead is an integral member of a dynamic team, working closely with colleagues in Collection Care and Conservation Services to assess and address preservation needs for Stanford Libraries collections.

CORE DUTIES:

Operations

  • Coordinates workflow between bindery and collection repair.
  • Tracks and resolves bindery shipment and production issues.
  • Serves as department liaison for branch libraries and commercial binderies addressing questions on bindery, repair, and housing procedures, policies, and workflow.
  • Trains library staff in assessment of bindery and repair needs.
  • Monitors bindery expenditures and processes bindery invoices.
  • Compiles and reports detailed bindery, housing, and collection repair statistics.
  • Handles Dissertation and Theses bindery services using SmartSheet, including communication with customers and bindery.
  • As needed, assists with bindery preparation and receiving activities, using the ABLE bindery program and Symphony Workflows ILS.
  • Other duties as assigned.


Supervision
  • Supervises, recruits, trains, and evaluates staff.


Administrative
  • Assists with department supplies ordering.
  • Processes department purchasing card transactions.
  • Processes purchase orders and invoices.
  • Researches and resolves payment and supplies ordering issues.
  • Serves as Time Leave Administrator, reviewing and approving staff timecards.


Projects
  • Coordinates collection care, bulk collection, bindery and housing projects with departments throughout Stanford Libraries, external vendors, and contract service providers. May supervise casual employees and assigned project staff.
  • Assists with preservation assessments of housing, shelving, and storage of collections.


MINIMUM REQUIREMENTS:

Education & Experience:

  • Two-year college degree plus three or more years of experience in an academic library, or a combination of education and relevant experience.


Knowledge, Skills and Abilities:
  • Knowledge of complex, information systems.
  • Demonstrated leadership skills.
  • Demonstrated experience using judgment and initiative to analyze and recommend new procedures.


Other Relevant Knowledge Skills and Abilities May Include:

  • Substantial knowledge of preservation principles and practices.
  • Familiarity with commercial library binding processes and procedures.
  • Able to apply judgment in choosing procedures and evaluating alternatives.
  • Knowledge of basic project management processes and procedures.
  • Demonstrated computer literacy with word processing, spreadsheets, tracking systems, and communication software.


Physical Requirements*:
  • Constantly sit, perform desk-based computer tasks.
  • Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand.
  • Rarely use a telephone, kneel/crawl, climb (ladders, scaffolds, or other), operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 70 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings, and weekends.


Work Standards:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.



The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our https://apptrkr.com/get_redirect.php?id=2209832&targetURL=

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.


Diversity Statement:

We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Additional Information
  • Schedule: Full-time
  • Job Code: 1733
  • Employee Status: Regular
  • Grade: E
  • Requisition ID: 89034


Job:

Location: University Libraries, Stanford, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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Job No:
Posted: 4/5/2021
Application Due: 4/5/2033
Work Type: Full Time
Salary: