Monograph Shelf Ready Receiving Specialist

Job description

Monograph Shelf Ready Receiving Specialist🔍University Libraries, Stanford, California, United States📁Library📅Apr 02, 2021 Post Date📅89036 Requisition #Stanford Libraries is looking for a half-time (50%) Monograph Shelf Ready Receiving Specialist to join our Acquisitions team. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

About the Acquisitions Department:

The Acquisitions Department manages the procurement of materials purchased for the world-renowned collections of Stanford Libraries. Our department is comprised of several units, each responsible for a specific function of the acquisitions process. The Monograph Shelf Ready Receiving Unit is comprised of three Library Specialists, who work together to receive these specific materials at a rapid pace to advantage and support our Stanford research communities.

About the Position:

The Monograph Shelf Ready Receiving Specialist is responsible for applying established receiving guidelines to verify materials supplied from book vendors and account for them in the library database. This includes various levels of vendor-supplied books that are “shelf ready” upon arrival at the library. The selected candidate works efficiently and effectively in a fast-paced environment to ensure that new materials are quickly accessible to the research community.

Core Duties

    Receives monographs following departmental procedures; visually inspects materials to verify vendor supplied physical processing meets established guidelines, records receipt in database, and routes to the next processing or final shelving location.Identifies and evaluates vendor supplied bibliographic records, correcting typographical errors, and determining when to consult with supervisor for further problem resolution.Creates or updates MARC holdings for multi-volume sets or accompanying materials.Performs fund and location changes in database as needed.Packs or places books on book trucks for delivery to branch libraries and other shelving locations.Assists in opening packages of materials received from vendors.Performs other duties as assigned according to operational need.

Minimum Education and Experience Required:

High school diploma or equivalent relevant experience.

Minimum Knowledge, Skills and Abilities Required:

  • Demonstrated interpersonal, clerical, and basic organizational skills.
  • Ability to understand library policy.
  • Ability to develop a working knowledge of library services and practices.
  • Knowledge of or ability to learn a variety of technical or business programs.
  • Knowledge of or ability to learn Library of Congress call number system.

Other Relevant Knowledge, Skills and Abilities May Include:

  • Consistent accuracy and attention to detail while maintaining a very high level of productivity.
  • Record of excellent attendance.
  • Ability to communicate effectively in oral and written English.
  • Ability to follow procedures and recognize exceptional situations.
  • Ability to interpret information in MARC formatted records.
  • Proficiency using PC-based applications (Windows, word processing, spreadsheets) and familiarity with other computer applications (email, internet, Integrated Library Systems).
  • Good keyboarding skills and physical tolerance for at least six hours per day of keyboarding.

Physical Requirements

    Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.Ability to work in an environment that is dusty and/or moldy.Ability to lift books that are up to 10 pounds.Ability to kneel and reach.Must be able to stand for many hours.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards

    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,
Standard Hours for this position: 20-hour workweek, M-F, start and end times to be agreed upon with Supervisor.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Diversity Statement:

We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Additional Information
  • Schedule: Part-time
  • Job Code: 1731
  • Employee Status: Regular
  • Grade: C
  • Requisition ID: 89036




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 4/4/2021
Application Due: 6/3/2021
Work Type: Full Time