ASSISTANT DEAN, THE GRADUATE SCHOOL
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
POSITION SUMMARY: Develop, coordinate, and provide support for graduate educational assessment and evaluation. Work with the Associate and Assistant Deans to ensure high-quality provision and success of graduate training programs, both those offered by degree programs and directly by The Graduate School . Help organize and contribute to professional training for doctoral students, including the teaching of graduate-level academic career development courses. Lead career outcomes data collection, archiving systems and reporting, in collaboration with university stakeholders. Provide data support for grant applications and program reviews. Manage components of the university’s reviews of academic programs. Advise students in need. Help lead innovations and programming in the Graduate School’s efforts to promote a supportive and inclusive environment for graduate student success. Assist in the review of academic records. Plan and manage components of the Academic Affairs annual budget. DUTIES & WORK PERFORMED:
Assessment and Evaluation of Student Learning and Courses
Direct The Graduate School’s student learning outcomes assessment program. Work with campus partners to facilitate reporting of graduate student learning outcomes assessment. Advise appropriate faculty and staff in academic departments on the student learning outcomes assessment process. Analyze, summarize and provide feedback on departmental reports of graduate student learning outcome assessment. Work with degree programs to use assessment data for program improvement, as mandated by Duke’s regional accreditor. Advise, consult and provide materials for graduate course evaluations. Expand assessment of learning outcomes to specific student subgroups, curricula and programs, including professional development and certificate programs. Represent The Graduate School in campus-wide assessment/evaluation planning, reporting and reaffirmation with regional accreditor.
Career Outcomes and Placement
Lead direct–survey graduate student and alumni career tracking systems in collaboration with partners across the university, including individual graduate programs and departments, Alumni Affairs, Development, SISS, OIR and other stakeholders. Develop protocols and surveys to collect and categorize data on alumni career outcomes. Collaborate with data management team in organizing and reporting career outcome data to departments, university administration and other stakeholders. Develop methodologies and forge working agreements with diverse campus partners to allow linkage of graduate/alumni placement data and prior student records for customized queries. Develop and manage relevant budgetary expenses for these activities.
Graduate School Data Collection and Reporting
Administer exit surveys and perform data analysis and reporting, such as the Survey of Earned Doctorates, in collaboration with the graduate registrar, OIR, and others. Update Exit Survey IRB Manage other academic data projects as assigned by the Dean (e.g. AAU Data Collection on PhD completion, time-to-degree, and exit survey data). Prepare data reports and relay to external agencies as directed (e.g. completion rates, placement, time to degree, etc.).
With the Senior Associate Dean for Academic Affairs, assist in management of the university external review process for academic departments and programs. Assist in the scheduling, budgeting and planning of external reviews, prepare graduate program overview data, and serve as a liaison to all departments/programs under review. Coordinate and manage student participation in external review visits. Assist in the preparation of documentation on external reviews and lead the distribution and long-term archiving of review materials.
Pedagogical and Professional Development of Students
Support needs that pertain to professional training for graduate students interested in academic careers. Work collaboratively with other Graduate School staff and faculty to develop, propose, and create initiatives that respond to those needs. Teach one-credit pedagogical courses in College Teaching program (typically two per term). Determine content, recruit speakers and otherwise lead the Teaching Ideas Workshop series each semester, including budget planning and management. Support departmental efforts to create or refine discipline-specific graduate student pedagogical and teaching assistant training. Assist in organizing and delivering RCR Orientation and Forum programming. Work with Graduate School Academic Affairs, Graduate Student Affairs and other campus partners to evaluate, assess and support existing graduate-level professional and career training.
Graduate School Requirements and Regulations Assist in the management of the Executive Committee of the Graduate Faculty in collaboration with Senior Associate Dean, such as preparing agenda items for faculty governance review and assisting with meetings. Assist in the format-check process as needed, such as during spring graduation. Assist as needed with incidental tasks in administering the academic regulations of The Graduate School. Development and Execution of Grant Proposals Assist Dean and senior staff in the development and execution of grant funding proposals to support student success, diversity, and inclusivity, as well as career outcomes tracking for graduate education. Monitor and research funding opportunities from external agencies and internal offices for support mechanisms relevant to The Graduate School. Write portions of proposals and perform data collection in support of such grant applications. Inclusive Environment for Student Success Support successful student outcomes in research by contributing to the further development of a supportive, inclusive environment for all students. Contribute to the school priority of recruiting a diverse student cohort across all programs and working to help students make good progress to their degrees. Work with other Assistant and Associate Deans in the Academic Affairs and Graduate Student Affairs units to advise and support graduate students who are participating in particular programs run by The Graduate School, such as the University Center for Exemplary Mentoring. Advise departments and degree programs on promoting an inclusive culture for success of graduate students from a broad diversity of backgrounds. As appointed by the Dean, represent Duke Graduate School on relevant university committees, such as Duke’s Sexual Misconduct Task Force. Represent Duke Graduate School at relevant regional and national conferences to present and discuss best practices. Perform other incidental tasks as assigned in support of the regulatory, student records and programming activities of the Academic Affairs unit. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
SOFT SKILLS:Quantitative data skills, writing skills, teaching skills SUPERVISORY RESPONSIBILITIES:
EXPERIENCE & SKILLS:
Required: Must have at least 5 years' experience in university setting, broad knowledge of higher education and specific knowledge of issues related to graduate education.
Preferred: Demonstrated data, writing, verbal and computer skills. This includes proven skills in writing publications, teaching materials, and grant proposals, and in collecting and analyzing data.
Demonstrated competence in program development and experience in working with diverse groups in instructional settings. The ability to work with students in an advising or counseling role is critical.
WORKING CONDITIONS: Normal
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Minimum Qualifications
Work requires a knowledge and understanding of college experience and student life as well as analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. Advanced degree (masters or doctorate) is preferred.
Must have at least 5 years' experience in university setting, broad knowledge of higher education and specific knowledge of issues related to graduate education.
Degrees, Licensures, Certifications
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