Academic Coordinator for Transfer Students

Job description

Posting Number:


Internal Recruitment :


Working Title:

Academic Coordinator for Transfer Students

Anticipated Hiring Range:

$45,000 - $52,000

Work Schedule:

Monday - Friday; 8:00am - 5:00 pm; occasional evening and/or weekend work is required.

Job Location:

Raleigh, NC

Department :

Exploratory Studies

About the Department:

Academic Advising Programs and Services (AAPS) serves the University by providing quality and timely advising services and support to students in transition and to advisors and faculty across campus. University students are served through virtual advising, walk-in advising, workshops for students exploring majors, new student orientation, and online resources. Through comprehensive work with students, staff, and faculty, Academic Advising Programs and Services (AAPS) facilitate academic success, major selection, career development, and personal enrichment.

AAPS is part of the University College in the Division of Academic & Student Affairs.

Essential Job Duties:

The Academic Coordinator of Transfer Students will be responsible for the following areas:

  • Advising – Provide quality cross-curricular academic advising to enrolled students and follow a developmental philosophy of advising based on NACADA’s core values. Academic advising is an intentional process designed to support students as they develop and pursue educational, career, and personal goals. The ultimate goal of the student advisor partnership is for students to increase their personal agency and critical thinking skills, and apply both to their life choices in college and beyond. Advising caseload will be composed of the students in the Coordinator’s USC class sections and Inter-College Transfer students. In addition, the Coordinator will provide support for university-wide advising of transfer students as a case manager. The coordinator will also support university academic advising services: AAPS Walk-in Advising and ASC Drop-in Advising.
  • Transfer Advising Partnerships – Support transfer advising in partnership with Enrollment Management and Services (EMAS) and NC State’s Colleges for prospective incoming students with deeper advising needs. Work in partnership with EMAS to support effective advisor training for NC Community Colleges and provide consultation on updating the baccalaureate degree plans as needed. Work closely with EMAS and ICT advising to coordinate and articulate best practices in common between transfer and ICT advising.
  • Teach – Teach assigned sections of USC classes that support the various programs and outreach in the department. Outcomes of the courses are: transition to college, academic success, major and career exploration, and diversity.
  • Administration – This position will have primary oversight and responsibility for coordinating the academic experience of transfer students upon admission to the University and those in transition across majors. Develop and manage advising campaigns, track student progress, communicate with advisers of record, develop reports, and coordinate resources for transfer student success.
  • Programming – Work collaboratively with University partners, Exploratory Studies, and AAPS staff, students, and community members to conceptualize, plan and implement support programs for transfer students.
  • Outreach and Service – Participate in internal and external committees to represent issues and advocate for resources pertinent to transfer student success. This includes co-chairing the Transfer Student Success Advisory Committee, serving on the AAPS Advising Outreach team, and attending UNC System-level, regional, and national level transfer-related meetings to glean and advocate for best practices. The Coordinator will present transfer advising workshops to students and parents at New Student Orientation, University Open House, Experience NC State Sessions, and participate in other recruitment events. The coordinator will deliver advisor training and development workshops to help advisors best serve transfer students based on institutional data and keep advisors and administrators abreast of transfer student needs. In collaboration with DASA Communications, maintain information about transfer student support on university webpages. Partner with University Admissions and Registration & Records to enhance the transfer student experience and support.
  • Professional Development – Actively seek professional development opportunities to maintain and improve knowledge and expertise in advising, teaching, diversity, technology for advising and teaching, and specialty areas. Complete required training in a timely manner.
  • Assessment – Collect data that reflects both service gaps and successes in the transfer student experience at NC State. Use data to advocate to improve the overall success and student experience of transfer students.

Other Responsibilities:

  • Additional duties as assigned.

Minimum Education and Experience:

  • Master’s degree in higher education, counseling or student development or closely related field.

Other Required Qualifications:

  • Three years of post-masters academic advising at the collegiate level.
  • Teaching or facilitation experience at the college level.
  • Demonstrated understanding of developmental needs of college students.
  • Effective interpersonal skills.

Effective written and verbal communication skills.

  • Project Management experience.

Preferred Qualifications:

  • Experience advising students in transition (first year students, exploratory/undecided students, transfer students, international students, early college high school students, re-deciding students, etc.
  • Career advising (e.g., use of career assessment, working with exploratory students).
  • Teaching experience at the college level, particularly with first year students.
  • Data-drive decision-making
  • Marketing and communications to students and stakeholders using social media, infographics, webinars, and other platforms.
  • Event or program planning skills

Required License(s) or Certification(s):


Valid NC Driver's License required:


Commercial Driver's License required:


Job Open Date:


Anticipated Close Date:

This posting will close at the end of the day on Thursday, April 8 (EST)

Special Instructions to Applicants:

Position has reposted. Previous applicants DO NOT need to reapply.

Please attach a Cover Letter, C.V., and contact information for three references.

Position Number:


Position Type:

EHRA Non-Faculty

Full Time Equivalent (FTE) (1.0 = 40 hours/week):



12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Is this position partially or fully funded on ARRA stimulus monies?:


Department ID:

248201 - Exploratory Studies


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.




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Job No:
Posted: 4/4/2021
Application Due: 4/9/2021
Work Type: Full Time