Senior Associate Director

Job description

Posting Number:


Working Title:

Senior Associate Director


Student Financial Aid

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The Office of Student Financial Aid (OSFA) manages and executes the financial aid operations, programs, and processes for the campus. OSFA oversees the administration of federal, state, and institutional aid provided to the UGA student body. With approximately 42 employees OSFA has responsibility for all financial aid received by the UGA student body in the form of grants, scholarships, loans, and work programs. OSFA annually administers in excess of $500 million in student financial aid for UGA students

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday, 8:00 – 5:00; some evening or weekend hours may be required. Some travel may be necessary for professional development and representation.

Advertised Salary:


Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Assoc/Asst Director, Division/Department AD



Job Family:




Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Experience with carrying out or overseeing Title IV or state programs compliance

Position Summary:

The Senior Associate Director serves as second in command for the office and serves in place of the Director’s absence. Serves as primary support for the Director and ensures compliance with federal, state, institutional, NCAA and SEC requirements, serves as primary contact with state, federal, and internal auditors, conducts internal audit assessments to ensure the accuracy of processes, maintains fund management reports, provides projections for simulating and awarding models, develops and analyzes data for the development of need-based scholarship initiatives, develops and monitors metrics to support enrollment management activities, provides oversight for office budget administration and backup for payroll processing, coordinates and submits updates to the U.S. Department of Education Title IV Program Participation Agreement, and ensures completion of surveys from federal, external sources, institutional departments within federal, state, institutional and agency deadlines. Coordinates the Common Origination and Disbursement (COD) and reconciliation processes for Title IV programs. There are four primary functions of this position: Compliance and Operations, Fund Management, Office and Budget Administration, and Enrollment Management and Reporting.

Knowledge, Skills, Abilities and/or Competencies:

Excellent written and verbal communication skills. Extensive financial aid, administrative and supervisory experience. Analytical skills.

Physical Demands:

Climb stairs. Lift thirty pounds or more. Extended periods of time sitting and
working at a computer. Some evening and weekend work. Some travel involved.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Primary manager of office operations and serves as second in command to the Director regarding all office operations. As a member of office compliance team, reviews outcomes of internal and external audits (including intra-office random sample audits), on at least an annual basis, to assess efficiency, effectiveness, and compliance of manual processing, automated systems programming, data and information reliance/assumptions, and service/communications; determines necessary actions and resolutions.

Percentage of time:



Serves as primary point of contact for, and monitors and ensures compliance with, all legal and regulatory agreements and contracts affecting student financial aid; such agreements/contracts include, but are not limited to, the U.S. Department of Education Title IV Program Participation Agreement, Federal Work-Study America Reads/America Counts Off-Campus Agreements, State Programs Participation Agreement, and State Programs Certificate of Compliance for Residency and
Satisfactory Academic Progress.

Percentage of time:



Serves in place of the Director in their absence or as needed. Represents
the university and gains professional development through attendance
(including making presentations, as applicable) at state, regional, and
national conferences/workshops and webinars. As part of senior leadership/administrative team, collaborates on oversight for the OSFA operating budget and participates in monthly budget review with Director (and, as applicable, Business Manager II); assists with budget record keeping.

Percentage of time:



Ensures timely preparation for and completion of various surveys and
reports for the U.S. Department of Education, outside sources, and
institutional departments; as member of compliance and data/research teams, assists with accurate completion of surveys and reports. As part of compliance and data/research teams, assists in developing and monitoring metrics or otherwise support enrollment management activities.

Percentage of time:



Serves as back-up for completing office personnel and payroll actions, including routine final sign-off functions. As part of senior leadership/administrative team, reviews weekly payroll reconciliation
reports. Effectively supervises staff/direct-reports, including timely and reasonable approval of leave requests as well as annual performance evaluations. Other duties as assigned.

Percentage of time:





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Job No:
Posted: 4/3/2021
Application Due: 7/2/2021
Work Type: Full Time