Post-Award Grant Specialist

Job description

University of Colorado Denver l Anschutz Medical Campus

School of Medicine, Department of Pediatrics – Administration

Open Rank:  Senior Professional – Principal Professional/Post-Award Grant Specialist

Position #675927– CU Careers Requisition #20767 

* Applications are accepted electronically ONLY at *

The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment.  We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The School of Medicine, Department of Pediatrics, Administration has an opening for a full-time University Staff (unclassified) Research Services Open Rank: Senior Professional or Principal Professional (Post-Award Grant Specialist) position.

The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver—one of America’s most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient’s bedside. Read CU Anschutz Quick Facts here.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. 

Nature of Work

 The University of Colorado School of Medicine, Department of Pediatrics, Administration, has an opening for a full-time Post-Award Grant Specialist (Research Services Senior Professional or Principal Professional) to work at the Anschutz Medical Campus in Aurora.

The Department of Pediatrics is one of the largest Departments in the School of Medicine and is rapidly growing. It includes 38 sections including over 1100 faculty members and over 1500 employees. The Department of Pediatrics has in excess of $86 million in grant awards annually with over $57 million from the NIH.  In FY 2020 the Post-Award Team was responsible for 400 awards (including but not limited to Federal, State, Foundation, and Industry) for over 200 active Principal Investigators.  The Post-Award Grant Specialist is part of a team of Specialists that oversee the grants management for the entire Department of Pediatrics.  The major function of the position is to provide comprehensive administrative and financial management of sponsored programs to Principal Investigators/ designees within the Department of Pediatrics. It will include fiscal, contractual, and operational responsibilities for the efficient operation of the grant management process.  The position will also be responsible for working closely with other Department of Pediatrics research support personnel within the individual sections to provide training, guidance and oversight.

This position will be responsible for managing, developing, implementing and oversight of all Post-Award functions for the Department of Pediatrics, in accordance with the policies and procedures of the Department.  This position will also manage all research account activity for AEF, Children’s Hospital Colorado and gift funds related to research activity.  The position will include overall fiscal management of grants and contracts for specific sections and/or Principal Investigators and will have authority to make business decisions as they relate to the administration of these grants.

Examples of Work Performed:

  • Notification of Award
  • Review notice of grant award with Principal Investigator to make note of any special restrictions
  • Work with Principal Investigator to re-budget if sponsor notice of award is less than initially requested
  • Confirm budget information is set up according to approved sponsor budget
  • Review F&A rate and application of costs to total budget as per sponsor’s instructions
  • Issue Work Order to Children’s Hospital Colorado for services required by project, if applicable
  • Subcontract Administration
  • Establish subcontracts as per notice of grant awards with participating institutions
  • Facilitate the submission and payment of invoices in a timely manner
  • Work directly with subcontractor, Principal Investigator and Post-Award Office to resolve any outstanding issues
  • Notify Principal Investigator of any contractual issues and/or potential problems
  • Payroll and Funding Distribution
  • Work with Principal Investigator proactively to establish correct funding and effort of personnel for each sponsored project
  • Review funding distribution monthly to ensure there are no gaps in funding, while minimizing the need for retro payroll expense transfers (PET’s)
  • Make all necessary funding changes each month per payroll deadlines
  • Prepare retroactive payroll expense transfers as per institutional policy and Principal Investigator direction
  • Assist with any necessary corrections required for ePER’s (effort reporting certifications)
  • General Post-Award Management
  • Contact sponsors regarding re-budgeting requests, carry-forward requests, etc.
  • Work with the Office of Grants and Contracts regarding late payments and/or late invoicing
  • Prepare and reconcile Federal Financial Reports and Final Expenditure Reports before submission to the Office of Grants and Contracts for submission to sponsor
  • Manage 30, 60, 90-day report to ensure all outstanding items are addressed prior to budget/project end date
  • Reporting
  • Meet with section Principal Investigators on a monthly basis
  • Prepare projection reports, inclusive of a review of revenue, expenditures, available balances, and encumbrances
  • Prepare and submit journal entries
  • Develop reconciliation process and communicate to Principal Investigators
  • Assist Principal Investigators on problems as they occur and document trends
  • Closeout
  • Reconcile direct and indirect expenses for projects to ensure all appropriate expenses have been posted to project speed type before close out process
  • Review and reconcile all invoices have been billed and payments have been received
  • Ensure all subcontract invoices have been received and paid, if applicable
    • Other
    • Present quarterly reports to Section Heads providing an overview of budget and cash balances for all active and inactive grants/contracts with outstanding issues needing resolution, as well as all proposals submitted over the last twelve months with updated status
    • Update annual section review information for the prior fiscal year research grant/contract activity, providing an overview of total dollars by sponsor type in expenditures
    • Assist with the annual cFTE setting process/CARE model by providing additional data on research funding for faculty that also have clinical commitments
    • Prepare ad hoc reports as needed
  • Other duties and tasks as assigned
  • PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

    Salary and Benefits:

    The salary range (or the hiring range) for this position has been established at:

    Senior Professional: $49,368 - $62,796

    Principal Professional: $56,733 - $72,215

    The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

    The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

    Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


    Total Compensation Calculator: (Please contact Gene Liffick at [email protected] for more information)


    The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

    The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

    The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

    The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. Alternative formats of this ad are available upon request for persons with disabilities.

    Minimum Qualifications:

    Senior Level Appointments:

    • Bachelor’s degree with an emphasis in Accounting, Finance or Business-related major
    Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis but not for the years of specific work experience.

    • 2 years of experience in preparing detailed budgets, expense reports and financial projections
    • 1 of year experience in preparing contracts, subcontracts, project agreements, and/or memorandums of understanding
    • Experience using integrated accounting, purchasing and payroll systems
     Principal Level Appointments:

    • Bachelor’s degree with an emphasis in Accounting, Finance or Business-related major
    Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis but not for the years of specific work experience.

    • 3 or more years of experience in preparing detailed budgets, expense reports and financial projections
    • 1-2 years’ experience in preparing contracts, subcontracts, project agreements, and/or memorandums of understanding
    • Experience using integrated accounting, purchasing and payroll systems
    Conditions of Employment:

    • Must be willing and able to successfully pass a 10-panel drug test
    • Must be willing and able to successfully pass a national criminal background check
    Preferred Qualifications:

    • Five (5) or more years of advanced or expert level experience with Post-Award grants and contracts management
    • Experience in interpreting and applying policies from multiple levels of authority (federal, state, and institutional) and serving as a resource for others
    • Experience in leading meetings, presenting financial reports and/or making presentations to management
    • Experience working in an academic environment or medical center
    • Experience working with PeopleSoft (HCM/Finance)
    • Experience using spreadsheets (Excel), email (Outlook) and calendar software
    Competencies (Knowledge, Skills, Abilities): 

      Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with a diverse community and employees at all levels throughout the institution.Outstanding customer service skills.Demonstrated commitment and leadership ability to advance diversity and inclusion.
    • Attention to detail.
    • Time management, independent thought, problem solving, and communication skills are essential.
    • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
    • Demonstrated ability to maintain confidentiality.
    • Strong interpersonal skills and a high level of tact and diplomacy.

    Job Category: Research Services
    Primary Location: Aurora
    Schedule: Full-time
    Posting Date: Apr 2, 2021
    Unposting Date: Ongoing




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    Job No:
    Posted: 4/3/2021
    Application Due: 5/23/2021
    Work Type: Full Time