Project Manager III

Main Campus (Gainesville, FL)
Apr 03, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 516245
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance

Classification Title:

Project Manager III

Job Description:

This position reports to the Assistant Controller of the Controller’s Office Center for Leadership and Innovation in the University Controller’s Office and is responsible for all aspects of the development and implementation of all major projects within the Finance & Accounting Division.The incumbent serves as a single point of contact for those projects, facilitates projects from original concept to support after final implementation and coordinates the process of obtaining customer objectives and defining project scope for extremely complex projects that have a significant impact on University operations. The Project Manager will collaborate with the Assistant Controller, project stakeholders across the enterprise and subject matter experts within Finance & Accounting to define project scope, goals, deliverables and required resources.The successful incumbent will develop detailed work plans, resource plans, project estimates and provide regular status reports to the Assistant Controller and University Controller as needed based upon key project points and the size, scope, and expected impact of each project.The Project Manager will work with the Assistant Controller to ensure adherence to quality standards, UF policies, procedures, and best practices and review deliverables.

The duties include:

Facilitate the process of defining expectations and outcomes from projects.Coordinate the activities of individuals responsible for the analysis and resolution of issues, including leading project meetings and driving issues through to resolution or elevating to the Assistant Controller at appropriate decision points.Establish and maintain relationships with the subject matter experts and key partner groups to understand their business needs, ensure alignment on objectives, and ensure ongoing buy-in across all project activities.Translate Finance & Accounting, CFO Division and University goals and objectives into projects with a clearly defined scope, timing, deliverables, resources, and key measures of success.Define and monitor adherence to the project budget in collaboration with the Assistant Controller. Effectively set and communicate project expectations to team members and stakeholders.Ensure comprehensive and seamless project post-implementation transition to the subject matter experts, acting as a resource when needed.

Conducts project meetings and communicates project status regularly and at key decision points with customers, project team members, vendors, and the Assistant Controller.Create project plans, including timelines and milestones, that are updated and shared with stakeholders on a regular cadence.Define project success criteria and communicate to the team and Assistant Controller throughout the project life cycle.Develop and deliver progress reports, proposals, requirements documentation and presentations.Direct the development of best practices and tools for project management and execution.Conduct post project assessments and evaluations to identify successful and unsuccessful project elements.

Develop best practices and tools for project management and execution.Develop and provide training to Finance & Accounting staff on project management and manage the F&A Project Managers Microsoft Team to provide a collaborative space for all division staff involved in minor and major projects.Collaborate with the Assistant Controller to develop training classes, toolkits, videos, and other resources aligned with process changes due to project implementation.Engage in train-the-trainer to ensure subject matter experts deliver training on new processes in line with quality standards set by the Controller’s Office Center for Leadership and Innovation.

Expected Salary:

$70,000 - $85,000 annually; commensurate with education and experience.

Minimum Requirements:

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree and four years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

  • This position must be proficient in Microsoft Office.
  • Experience with operations at the University of Florida is preferred.
  • Ability to work and maintain effective working relationships with others
  • To understand, interpret, and apply applicable rules, regulations, policies and procedures;
  • To effectively communicate in writing and orally
  • To complete work according to scheduled deadlines
  • To work with limited supervision
  • To utilize problem solving techniques and to work independently.

Special Instructions to Applicants:

In order to be considered, applicants must upload a resume, cover letter, and list of professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:


Advertised: 01 Apr 2021 Eastern Daylight Time
Applications close: 15 Apr 2021 Eastern Daylight Time

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