OPS Administrative Assistant

Main Campus (Gainesville, FL)
Apr 03, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 516232
Work type: Temp Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Administrative/Professional, Research/Scientific/Grants

Classification Title:

OPS Time Limited

Job Description:

The Institute for Child Health Policy (ICHP) at the University of Florida is seeking a qualified andenthusiastic individual to coordinate work for a large, state-wide external quality review project (TexasEQRO). This individual will work in a team setting monitoring and coordinating project planning, workingwith Team Leaders to ensure tasks and activities by all project staff are on schedule. This individualkeeps the team apprised of related initiatives, updates, projects, and programs. This individual willcommunicate with faculty and staff as well as other internal and external constituencies. Duties to include:

Coordinates various administrative needs for Texas Project teams related to unit deliverables and special projects, as they arise. This includes maintaining timelines and work plans for in-house and outbound deliverables, and monitoring progress to ensure that any issues are discussed and action points are created. Responsible for managing the Texas Projects time allocation process for Texas EQRO project staff. Assist the Administrative Core supervisor with managing various aspects of and coordination of annual out-of-state forum and workshops. Tracks and facilitates the completion of all IRB renewals for Texas projects. Assists with generating monthly deliverable invoices and reports to serve as a backup to the Administrative Core supervisor. Meets regularly with the Texas Project team leaders, research coordinators, and the Administrative Core team leader to provide deliverable timeline updates. This position also includes responsibility for organizing team meetings and attending meetings to record minutes and track deliverable updates.

Supports the Administrative Core team leader to facilitate recruitment, supply purchases, computer purchase, service requests, and travel for the project. Coordinates personnel activities for Texas Projects by completing personnel request forms and assisting with writing position descriptions. Coordinates onboarding and orientation of new staff by ensuring that workstation is ordered, set up, and appropriate software installed. Coordinates with the Administrative Core team leader to work with outside vendors and UF purchasing to arrange contracts and ensure that requisitions and other paperwork are properly completed. The individual in this position will also coordinate and attend regularly scheduled project management meetings with Texas Project teams and the Administrative Core Team leader. Provides administrative support directly related to research activities to support the completion of Project deliverables. This includes the provision of literature searches, data validation/certification, and quality assurance activities for team deliverables, review of reports, and general administrative support as requested by Texas Project teams to assist with deliverable completion. Other administrative tasks as assigned by the Administrative Core team leader to support Texas Projects.

Expected Salary:

$16 - $20 per hour

Minimum Requirements:

Bachelor’s degree; or an equivalent combination of education and relevant experience.

Preferred Qualifications:

Bachelor’s degree in a health sciences-related program and one year of relevant experience workingin an administrative capacity within an academic setting. Proficiency with Microsoft Office and Adobe, Web navigation tools and programs, and general computerfunctioning. Strong written and verbal communication. Ability to work independently and ability to collaborate with faculty and staff at multiple levels. Bilingual Spanish speaking desirable. Ability to act as liaison and interact with professionals from various agencies, faculty, staff, and university-level contacts. Knowledge of the University of Florida, State and Federal rules, regulations, policies, and procedures pertaining to extramural grant and research contracts. Knowledge of the College of Medicine administration procedures and practices.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

An application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:


Advertised: 01 Apr 2021 Eastern Daylight Time
Applications close: 14 Apr 2021 Eastern Daylight Time

Similar jobs

Similar jobs