Assistant Director, Human Resources
- Employer
- Stanford University
- Location
- Athletics, Stanford, California, United States
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
- Facilitate the recruitment process for benefits-eligible (including academic appointments) and contingent positions by advising hiring managers on best practices that attract and develop high-potential, diverse talent
- Collaborate with department hiring managers to draft job descriptions and evaluation criteria, review/update job postings
- Process all job postings, for both full-time and contingent staff, on both the Stanford Careers website and external sites
- Administer background checks in accordance with University policies
- Manage application materials, answer complex inquiries, complete candidate screening, facilitate interviews, conduct feedback calibration and deliver communications between candidate and department
- Complete pre-hire steps necessary to onboard new employees
- Support the design and standardization of onboarding and exiting processes for employees across the department
- Coordinate the communication and management of the annual performance coaching process.
- Manage the job classification review process in conjunction with the Director, and collaborate with the assigned Compensation partner for DAPER
- Support and implement compliance programs including but not limited to Protect Minors, Mandated Reporter, Campus Security Authority, Harassment Prevention
- Point of contact for employee relations issues; interpret human resources policies and collaborate with the Director and unit leadership on all employee relations concerns
- Work with the Director and unit leadership to support effective organizational changes pertaining to staffing structure, titles, and total compensation
- Support continuous performance coaching processes and enhancing professional development opportunities for staff
- Serve as point of contact for payroll inquiries for all benefits-eligible and contingent exempt and non-exempt employees
- Serve as the unitâs time and leave administrator
- Process and reconcile personnel-related financial transactions for all benefits-eligible and contingent employees
- Process payroll transactions for new hires, termination, one-time payments, salary advances, bonuses, late payments, step increases, etc.
- Manage HRIS data management activities; monitor personnel action reporting to ensure data integrity and compliance; investigate and resolve all payroll errors
- In coordination with the Disability and Leave Services (DLS) Specialist, manage short and long-term disability, Workersâ Compensation and leaves of absence cases
- Maintain ongoing communication with DLS group, claims administrators, vendors, managers and employees throughout process
- Engage the Director in complex, sensitive, or high-risk situations
- Manage hiring and other employment transactions for assigned camps and clinics including payroll, timekeeping, etc. for Recreation & Wellness and other DAPER units as assigned
- Create and maintain up-to-date files: personnel, worker's compensation, confidential, leave, recruitment, etc.
- Develop and maintain a variety of reports and queries; analyze and monitor data to recommend and implement processes and practice improvements
- Assist with projects: employment surveys, performance reviews, gender equity, and other University initiatives
- Participate in special projects, such as recognition programs, diversity initiatives, and training sessions. Assist with morale efforts: holiday party, tailgates, monthly birthday celebrations, etc.
- Provide day-to-day supervision of the Human Resources Interns and/or student employees
- Ability to function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
- Demonstrated ability to create an environment that acknowledges, encourages, and celebrates our shared humanity.
- Demonstrated interpersonal skills and understanding of group dynamics; successful track record of establishing credibility and trust with a diverse client group
- Demonstrated experience applying and interpreting human resources policies and procedures
- Ability to work independently, consistently follow through with projects and assignments, and meet deadlines; experience successfully managing programs and/or projects
- Strong analytical, critical thinking, problem solving, judgment, and influencing skills
- Ability to maintain confidentiality, tact, and diplomacy
- Excellent oral and written communication skills; ability to prepare clear and concise reports and deliver formal presentations or training; ability to draft effective correspondence and documentation
- Skilled in human resources management systems such as, PeopleSoft and time/leave systems
- Demonstrated proficiency with business applications, such as Microsoft Office Suite (particularly Excel)
- Previous experience in a complex, dynamic, fast paced and high-volume environment
- Knowledge of, and experience with, California labor and employment laws
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
- Schedule: Full-time
- Job Code: 4702
- Employee Status: Regular
- Grade: G
- Requisition ID: 89016
Organization
Change the world. And yourself.
Stanford University has changed the world, over and over again.
We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.
At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.
Stanford Facts at a Glance
Opened 1891
Student Enrollment
- Undergraduates: 6,980
- Graduates: 8,897
Campus
- 8,180 contiguous acres in six governmental jurisdictions
- Nearly 700 major buildings
- 97% of undergraduates live on campus
Research
- 5,300 externally sponsored projects
- $1.33 billion total budget
Faculty
- 2,043 faculty members
- 21 Nobel laureates are currently members of the Stanford community
- 5:1 student to faculty ratio
Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.
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