Monograph Receiving and Copy Cataloging Specialist

Job description

Monograph Receiving and Copy Cataloging Specialist🔍University Libraries, Stanford, California, United States📁Library📅Apr 02, 2021 Post Date📅89035 Requisition #Stanford Libraries is looking for a full time, Monograph Receiving and Copy Cataloging Specialist to join our Acquisitions team. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

About the Acquisitions Department:

The Acquisitions Department manages the procurement of materials purchased for the world-renowned collections of Stanford Libraries. Our department is comprised of several units, each responsible for a specific function of the acquisitions process. The Monograph Receiving Unit is a team of seven production-oriented specialists who manage the receiving and copy cataloging of materials acquired from vendors around the world.

About the Position:

The Acquisitions Department of Stanford Libraries seeks an efficient, reliable, and collaborative new member for our team. Under the direction of Monograph Receiving Operations Manager, the Monograph Receiving and Copy Cataloging Specialist is responsible for receiving and copy cataloging library materials in all languages and formats, including media, digital, and electronic resources supplied from vendors via firm orders, approvals, standing orders, gifts, and exchanges for all SUL locations. Also performs a variety of basic catalog record analysis for accuracy and receiving problem resolution. Must work efficiently and effectively in a fast-paced environment to ensure that new materials are quickly accessible to the research community.

Core Duties:

Receiving and Copy Cataloging – 70%

    Performs bibliographic searches and receives incoming library materials in local processing system following established written procedures
  • Evaluates incoming materials for handling decisions
  • Creates brief descriptive bibliographic records in MARC format, following guidelines and procedures based on AACR2 and RDA
  • Searches bibliographic utilities and loads appropriate record into local database
  • Performs copy cataloging of materials in non-serial formats, correcting errors in transcription and occasionally adding descriptive information when required by local internal policies and procedures
  • Perform basic analysis of catalog record found in bibliographic utilities for accuracy and usability following local guidelines
  • Creates/updates MARC holdings record for multi-volume title and accompanying materials according to local policies and procedures and based on ANSI standards
  • Serve as a back-up to Shelf-Ready Receiving staff

Problem Solving – 30%

    Communicates with colleagues in the Ordering, Payments, and Metadata Units to resolve issues with problematic materials and follows up on details when necessary
  • Processes returns following local policies
  • May serve as a back-up to Mail Opening staff Other duties as assigned according to operational need

Minimum Education and Experience Required:

  • Two-year college degree plus one or more years of experience in an academic library, or equivalent combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities Required:

    Ability to communicate library policyAbility to apply judgment in choosing procedures and evaluating alternativesAbility to learn Library operational skillsKnowledge of Library of Congress call number systemDemonstrated computer literacy with communication software such as emailDemonstrated ability to perform detailed tasks accurately and efficientlyDemonstrated interpersonal and organizational skills

Other Relevant Knowledge, Skills and Abilities May Include:

  • Four-year college degree or equivalent desired
  • Reading and writing knowledge of at least one foreign language represented in the following regions: Africa, South Asia, Eastern and Western Europe
  • Ability to learn library operational skills desired
  • Experience working in an academic library desired
  • Experience creating bibliographic records
  • Experience using an integrated library system (such as SirisDynix Symphony)
    Demonstrated ability to adapt to changing needsDemonstrated ability to apply a wide and diverse knowledge base of acquisitions policies, evaluate alternatives, and choose effective, timely solutions, in situations not thoroughly documented by procedures

Physical Requirements

    Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.Ability to work in an environment that is dusty and or moldyAbility to lift books that are up to 10 poundsAbility to kneel and reachMust be able to stand for many hours
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,
Standard Hours for this position: 40-hour workweek, start and end times to be agreed upon with supervisor.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.


We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Additional Information
  • Schedule: Full-time
  • Job Code: 1732
  • Employee Status: Regular
  • Grade: D
  • Requisition ID: 89035




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Job No:
Posted: 4/3/2021
Application Due: 6/2/2021
Work Type: Full Time