Research Administrator 2

Job description

Research Administrator 2🔍School of Medicine, Stanford, California, United States📁Finance📅Apr 02, 2021 Post Date📅89031 Requisition #Research Administrator 2

As the oldest medical school in the western United States, the Stanford School of Medicine is devoted to training tomorrow's leading physicians and scientists, conducting cutting-edge biomedical research, and creating new ways to prevent and treat disease across the world. The Stanford Cancer Institute (SCI) is one of only 51 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and is a prominent, dynamic and complex institute within the Stanford University School of Medicine. We seek a Research Administrator 2 to join our Finance team. You will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of cancer immunotherapy research and patient care.

Reporting to the Center for Cancer Cell Therapy (CCT) senior financial analyst and working under minimal supervision, the Research Administrator 2 will manage the pre- and post-award administration of sponsored and non-sponsored projects for the Center. Projects will include grants, contracts, program projects and subawards for federal and state agencies, foundations and industry sponsors. The Research Administrator 2 will serve as the primary approver of Center expenditures and the initiator of funds transfers, labor distribution updates and other transactions to ensure compliance with sponsor, Medical School and University guidelines. This position will prepare and distribute financial reports on a regular basis, meet with faculty PIs and other staff to review accounts, and perform other financial management tasks. This position will evaluate the financial impact of sponsored activities and programs, providing professional guidance and expertise in the application of internal policies, systems and external regulations. We are seeking candidates with a high level of professionalism, flexibility, judgement, and diplomacy, who are thoughtful and innovative problem-solvers.

Because excellent written skills are required, a cover letter is requested to accompany the resume.

Duties include:

    Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance. Develop, prepare, and finalize project budgets, and provide budget justification.Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create effective forecasting and decision aides. Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.Understand, apply, and advise on university and government policies for projects.Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.Participate in and contribute to process improvements. Lead other staff in group projects

* - Other duties may also be assigned


  • Experience as a Financial Analyst or Grants Manager in a research environment is strongly preferred
  • Working knowledge of OMB Circulars A-21, A-110 and A-133 is desirable
  • Working knowledge of Stanford financial systems is preferred.
  • Prior experience managing budgets, billing and accounts receivable a plus.
  • Knowledge of graduate student financial administration (GFS) is desirable
  • Strong oral and written communication skills, including effective documentation abilities, as well as strong client service orientation


Bachelor's degree and three years of job-related experience, or combination of education and experience.


    Basic knowledge of governmental regulations.Ability to understand, interpret, and communicate policies and procedures.Excellent oral, written, and communication skills.Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.Strong accounting skills; knowledge of accounting principles.Ability to complete Cardinal Curriculum I and II within first year in role.Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. Competency in project management.Extreme attention to detail.Ability to work well independently, but also to seek or offer assistance when needed. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. Excellent time management and organizational skills.


    Cardinal Curriculum I and II must be completed to remain in this position. Certified Accountant or Auditor or similar credential desired.


    Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,
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Job No:
Posted: 4/3/2021
Application Due: 6/2/2021
Work Type: Full Time