Staff Assistant - Admissions Office (SOM Stratford)

Job description

Job no: 495109
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Administrative - Clerical, Professional


Performs a wide variety of administrative and support services for SOM Admissions Office to maximize efficient workflow. Assists in the planning and support of program activities. Assists in coordinating office operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Responsible for providing administrative, analytical, computing and staff support for the department. Executes assignments and task requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.

Assists with managing prospective student applications in the admissions application management software program (AMP) and the primary application management software program (WebAdmit). Enters admissions decision codes in AMP, WebAdmit and Banner.

Support the preparation of the Admissions Interview schedule including the scheduling of applicants and interviewers.

Screens calls and provides information in accordance with organizational policy. Assists with front desk coverage. Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries from prospective students and University staff.

Develops and implements controls for work assignments under the direction of the Assistant Dean for Admissions.

Maintains essential records and assists in the maintenance of all activity files.

Prepares and/or compiles data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines.

Undertakes routine writing and editing assignments; generates correspondence for signature; maintains mailing lists.

Maintains or assists in maintaining department accounts, monitoring expenditures and ensuring compliance with budgets.

Coordinates and maintains the department calendar. Exercising discretion, applies informed independent judgment to help manage the Assistant Dean's time. Makes travel arrangements and prepares meeting agendas.

Evaluates office procedures, establishes standards, and recommends and implements new or modified procedures as needed.

Serves as liaison between the department and other administrative units such as Purchasing, Accounts Payable, Human Resources, and Information Services and Technology.

Understands and adheres to Rowan University compliance standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.

Keeps abreast of all federal, state and Rowan University regulations, laws and policies as they presently exist and as they change or are modified.

Performs other duties as assigned.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Bachelor's Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus one (1) year of professional level experience in a business office, government agency, or university setting.

SALARY: Minimum is $42,053.49

NOTE: Only completed, online applications submitted on or before the deadline will be considered.

Advertised: Apr 1 2021 Eastern Daylight Time
Applications close: Apr 15 2021 11:55 PM Eastern Daylight Time




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Job No:
Posted: 4/3/2021
Application Due: 4/15/2021
Work Type: Full Time