Job description

University of California Irvine


Updated: Apr 1, 2021
Location: UC Irvine Campus
Job Type:
Department: Pharmaceutical Science

Job Opening ID: 12194

Reports To: Director of Finance

Working Title: Sr. Contracts and Grants Analyst

Department: Pharmaceutical Science

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 006206

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5 M-F

Employee Class: Career

Position Summary:

The School of Pharmacy and Pharmaceutical Sciences houses the Department of Pharmaceutical Sciences and the Department of Clinical Pharmacy Practice. The unit offers B.S. in Pharmaceutical Sciences, M.S. in Pharmacology, Ph.D. in Pharmacological Sciences, and Pharm.D.

The Research Administrator for the School of Pharmacy & Pharmaceutical Sciences uses skills as a seasoned, experienced research administrator to independently develop and manage research proposals, awards, and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Manages, reconciles, forecasts and prepares reports for various accounts (contracts, grants, gifts, discretionary).

Compensation Range:

Monthly Rate: $4,641.67 - $7,083.33

Department Website:


5+ years of proposal and post award management 5+ years of complex financial analysis experience. Ability to identify, collect, and analyze information from multiple sources. Advanced knowledge of finance policies, practices, and systems. Advance ability to effectively present complex finance related information both verbally and in writing.

Bachelor's degree in related area and / or equivalent experience / training.

Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Maintains current knowledge of compliance regulations in all areas of research administration. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated knowledge of effective grant funding processes, procedures and techniques. Ability to establish and maintain effective working relationships with staff, faculty and students of various social, cultural, economic and educational backgrounds.


Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Ability to manage significant volume of transactions. Ability to perform complex financial analysis and customized reporting. Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

To apply, visit

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Job No:
Posted: 4/2/2021
Application Due: 4/2/2033
Work Type: Full Time