Asst Dir-Facilities Services

Job description

Position Title:

Asst Dir-Facilities Services

Posting Number:

2021012EP

Classification Title:

Asst Dir-Facilities

Working Title:

Asst Dir-Facilities Services

Classification Code:

1370

RCW Exemption Criteria:

17 - Managerial

EWU Position Number:

E99299

CUPA Code:

No Match

FLSA:

Exempt - Administrative

Bargaining Unit :

None

% Full Time:

100

Salary / Wage Range:

AE - 111

Salary Information:

$65,000 – $75,000

Anticipated Start Date:

ASAP

Term of Appointment:

18 months

Location:

Cheney, WA

County:

Spokane

Project Duration:

18 months

Background Check:

Yes - Both

Responsible HR User:

Vara Lyn Conrath

Responsible HR User Email address:

[email protected]

Job Summary:

  • We are currently seeking an Assistant Director of Facilities Services. This position reports to the Director of Facilities Services under the Facilities and Planning Division and is responsible for the operations, supervision and financial management of the following units: Custodial Services, Landscape Maintenance, Transportation Services, Fuel Farm, Waste Management/Recycling, Auto Shop, Office of Sustainability & Business & Finance Fleet. This position is currently budgeted for 18 months. For a more detailed job description please see below under job duties.
  • On top of salary, the University offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 11 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses.
    EWU expands opportunities for personal transformation through excellence in learning.

About Eastern Washington University:

Eastern is a regional, comprehensive university located in Cheney, 20 minutes from downtown Spokane. In addition to our primary campus in Cheney, we also offer programs in Spokane’s innovative University-District, plus additional teaching/learning centers located in other cities throughout Washington State. Enrollment has reached over 12,000 students. The Cheney-Spokane area is the heart of the Inland Northwest, with excellent restaurants, theater, shopping, skiing, hiking, lakes, a choice of living in a medium-sized city or a small town, and high quality schools and housing.

Diversity Statement:

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment:

  • This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Physical Demands :

  • If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Vara Lyn Conrath at [email protected]

Pre-Placement Physical :

Yes

Hearing Test :

Yes

Medical Monitoring Post Hire :

Yes

Protective Equipment :

  • Eye, face, foot, hand, hearing, head, inclement weather, and UV protections during supervision of direct reports in work environments.
  • University, local, regional and state mandates for public and personal protection should be followed as needed.

Required Qualifications:

  • Bachelor’s degree and 3 to 5 years’ experience in Facilities Services including supervision, financial management and work order management systems or minimum 7 years of experience in Facilities Services including supervision, financial management and work order management systems will substitute for education requirement.
  • Demonstrated excellent consultative, written and verbal communication skills.
  • Proficiency with Microsoft Office Suite products such as Word, Excel, Outlook, and Power Point.
  • Demonstrated excellent management, organizational and supervisory skills.
  • Valid Driver’s License
  • Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.

Preferred Qualifications:

  • Experience working with a computerized work order management system such as, Assetworks, AIM and Mitchel 1 Manager SE.
  • Working in higher education, hospital, healthcare, or other educational type setting.

Work Schedule Type:

Regular

Work Schedule:

  • Monday – Friday, 8:00 am to 4:30 pm
  • Some nights and weekends depending on the needs of the department.

Posting Date:

03/31/2021

Open Until Further Notice:

No

Closing Date:

04/18/2021

Screening to Begin:

Immediately

Special Instructions to Applicants:

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
1.Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
2.Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. Please list at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
3.Complete the online application form and respond to the online questions, if applicable.
5.Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.

Application Types Accepted:

Application

% of Time:

10

Responsibility / Duty:

Report to the Director of Facilities Services on issues of concern or needed coordination within the department. Support the Director by providing timely, accurate and professionally written and oral reports. Respond to requests from the Director of Facilities Services, AVP and University Administration. Develop and promote a team concept with outcome based results for the department in coordination with other university units.

Essential Function Indicator:

Yes

% of Time:

15

Responsibility / Duty:

Review and update department goals, work rules, unit procedures and controls for operations. Overall supervision of staff members and units under their direct supervision within Facilities Services.

Essential Function Indicator:

Yes

% of Time:

15

Responsibility / Duty:

Supervision of unit staff with regard to definition of job duties, expectations and essential functions. Provide unit direction and leadership. Provide expertise and guidance to staff to enforce and improve operational effectiveness. Possess strong leadership skills and the ability to manage and motivate staff. Assist staff with tools to be a successful employee. Responsible for maintaining an inclusive working environment that is free from discrimination and harassment. Demonstrates value of cultural, ethnic, gender and other individual differences in people. Perform annual evaluations for subordinate staff assigned to them within the pre-determined deadlines.

Essential Function Indicator:

Yes

% of Time:

15

Responsibility / Duty:

Overall financial responsibility of operating and maintenance budgets with appropriate delegated authority to managers and supervisors.

Essential Function Indicator:

Yes

% of Time:

5

Responsibility / Duty:

Manage, review and provide budgetary estimates for needed capital upgrades within area of supervision.

Essential Function Indicator:

Yes

% of Time:

10

Responsibility / Duty:

Establish and sustain high quality working relationships with university departments which will help assure we can identify and respond to customer’s needs. Maintain communication and excellent relationships with internal and external constituents as well, university stakeholders and shareholders.

Essential Function Indicator:

Yes

% of Time:

10

Responsibility / Duty:

Establish and maintain accountability for all supervised staff so as to increase productivity, efficiency, effectiveness and a high quality work environment. Authorize and control all hiring and expenditures for areas of responsibility.

Essential Function Indicator:

Yes

% of Time:

5

Responsibility / Duty:

Understand and work within the contractual obligations of the WFSE classified staff contract for Bargaining Units 1 and 2. Clearly understand and follow University, state and federal policies and procedures.

Essential Function Indicator:

Yes

% of Time:

5

Responsibility / Duty:

Represent the Director of Facilities Services as requested during university events, meetings or other situations as necessary.

Essential Function Indicator:

Yes

% of Time:

5

Responsibility / Duty:

Establish, review and approve all departmental training for staff. Establish priorities and budget for training as required, needed and requested.

Essential Function Indicator:

Yes

% of Time:

5

Responsibility / Duty:

Review, update and sustain campus emergency preparedness planning as it relates to Facilities Services.

Essential Function Indicator:

Yes

 

 

 

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Job No:
Posted: 4/2/2021
Application Due: 4/15/2021
Work Type: Full Time
Salary: