Administrative Assistant II
- Employer
- Towson University
- Location
- Towson, MD
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
- Provide administrative support including answering the telephone, scheduling appointments for professional staff, receiving visitors, writing reports and memos, maintaining files and inventories, and provide general information about the Center for Student Diversity, Student Success Programs, the Division of Student Affairs and the Office of Inclusion and Institutional Equity.
- Support office-related programming and events including creation and distribution of publicity, order and pick-up supplies and food, assist with the set-up and break-down of events in the Center for Student Diversity.
- Assist in the supervision of student staff with their daily responsibilities, including telephone responses and ensuring timely and efficient completion of administrative functions.
- Schedule Center for Student Diversity and Student Success Programs meetings, programs, and events, both internally and through Event and Conference Services, and maintain a master calendar for all Center for Student Diversity and Student Success Programs events, programs, and meetings.
- Compile monthly statistical data reports tracking engagement including program attendance and daily student visits to the Center for Student Diversity and Student Success Programs suite.
- Perform other duties as assigned by the Center for Student Diversity and Student Success Programs Directors and staff.
- Coordinate office mail including incoming and outgoing daily mail, coordinate bulk mailings, and receive and log special orders.
- Manage office resources including the monthly inventory of office supplies, organization of supplies and equipment, monitor access to supplies, administer printing orders to the Printing Center, and help manage all office technology and audiovisual equipment.
Qualifications
- High School Diploma or equivalent and three years of administrative support
- Ability to communicate effectively both orally and in writing
- Must be able to proofread and edit written documents and communications
- Strong computer software skills, such as word processing, spreadsheets, databases, presentation programs, Internet, email, and calendar software
- Ability to understand and follow written instructions
- Effectively interact with internal and external parties in a courteous and efficient manner
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions
- Supervise and advise students employees
- Successfully work with and support diverse populations across race, ethnicity, religion, gender, sex, sexual orientation, ability, socioeconomic status, immigration status, first-generation college status, and other identity groups
Organization: Office of Inclusion and Institutional Equity Division
Primary Location: Main Campus
Job Posting: Mar 31, 2021
Organization
Towson University (TU; www.towson.edu) was founded in 1866, is recognized by U. S. News and World Reports as one of the top public universities in the Northeast and Mid-Atlantic regions, and is Baltimore’s largest comprehensive university, and the largest public, comprehensive institution in the University of Maryland System. TU enrolls over 18,000 undergraduates and nearly 4,000 graduate students across six academic colleges (business, education, fine arts, health professions, liberal arts, science & mathematics), has over 865 full-time faculty, and offers more than 65 bachelor’s, 45 master’s, and 5 doctoral programs. Towson University offers many cultural, educational and athletics programs and events that are open to the public ranging from concerts and lecturers to Division I college sports.
Our centrally located campus sits on 330 rolling green acres and is 10 miles north of Baltimore, 45 miles north of Washington D.C., and 95 miles south of Philadelphia. The town of Towson, MD. has a population of approximately 52,000, with tree-lined streets, shops, restaurants, movies, bookstores, a county library branch, live music venues, and is in walking distance of the TU campus. Towson was established in 1750 and is the seat of Baltimore County government.
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