Assistant Director, Cancer Team

Job description

Assistant Director, Cancer Team

Stanford University

Job Number:

Stanford Medicine, which comprises Stanford University School of Medicine, a premier research-intensive medical school; and Stanford Health Care, nationally recognized for quality patient care and leading-edge technology - seeks an experienced manager to be part of the cancer team in Medical Center Development. Medical Center Development (MCD) is the driving force behind building and launching a comprehensive multi-year, multi-million dollar campaign for the medical center enterprise at Stanford. With Stanford's donor-centric approach to development, every staff member within MCD plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.


The Assistant Director reports to the Senior Director of the Cancer Team. The position is a part of a team of development officers whose sole focus is fundraising on behalf of cancer research and teaching, and is a member of the Medical Center Development Major Gifts infrastructure team.


The Assistant Director will manage a team of Major Gifts partners, including program managers and development coordinators, while providing program management support for the Senior Director of the Cancer Team.


Management (25%)

Strategic Planning, Dashboard Tracking, and Reporting (20%)

Program Management (20%)

Cancer Council Support: (20%)

Proposal/Priority Material Development: (15%)

Management: (25%)

  • Direct and manage (2) program managers and (1) development coordinator including the operational and administrative services of the Cancer Team.
  • Provide management support to the infrastructure leadership team as necessary to develop and implement policies and procedures that ensure the effective functioning of the Major Gifts team.
  • A commitment to promoting and supporting an environment of diversity and inclusion.

Strategic Planning/Dashboard Tracking and Reporting (20%)
  • Supports the cancer team's strategic planning process by tracking on deadline dates, developing templates, preparing data and analyzing data. Supports follow-up of the plan on a quarterly basis.
  • Develops and maintains overall cancer dashboard for progress against goal for each department/division.
  • Provides strategic reporting and data analysis to track on strategic plan goals and progress.
  • Develops and maintains overall dashboard for progress against goal for each department/division.
  • Maintains grateful patient data for the team, and runs regular grateful patient reports for the Director and team to source new prospects.
  • Tracks and monitors the overall finances for the cancer team, including contracts.
  • Manages and implements the acknowledgement process for SCI.

Program Management: (20%)
  • Acts as the program manager for the Director, and provides program management support as needed to other gift officers on the team.
  • Coordinates and manages overall events arc for the cancer team, and provides event support for the Director, acting as the data and briefing partner when needed.
    • This includes list creation and review, invitations, acknowledgements, other material creation, event logistics, and briefings. This is done in partnership with key partners and owners, including partner teams, faculty, volunteers, MGO staff, events staff and donors. Responsibilities also include proactively analyzing faculty grateful patient data across cancer and makes recommendations for inclusion and working with the research team on the timely execution of ratings and assignments of leads to MGO's for new prospects. This requires a high degree of sensitivity, diplomacy and professionalism in working with these groups.
  • Works closely with volunteers and manages unique aspects of lists, messaging and updates.
  • Serves as the lead for all donor requests for third-party cancer fundraising events or other non-major or leadership level donors that require special attention. Works directly with donors, faculty to ensure donors are supported and Stanford guidelines are followed.
  • Develops event collateral and templates for the team to create efficiencies and standardizations.
  • Provides prospect research to the Director, and drafts briefings as needed for donor meetings and development events.
  • Supports the Senior Director in the preparation of prospect communications, outreach letters and faculty and research collateral.
  • Liaise with partner teams to establish best practices and share best practices and procedures with the team to enhance efficiencies and standardization. Ensure coordination between partner teams, gift officers and infrastructure team members.
  • Conducts portfolio analysis across the team to ensure communication and coordination between gift officers, partner teams, faculty, leadership and the Office of Development.

Cancer Council Support: (20%)
  • Partners with Director to manage the planning and implementation of the Cancer Council meetings. Supports in material development, editing and review (including agenda, power point presentations). This also includes support to the Major Gift Committee meetings.
  • Summarize and take responsibility for key action items, distributing information and managing follow-up.

Proposal/Priority Material Development: (15%)
  • Supports 1-2 gift officer in the preparation of draft briefing materials, letters, faculty bios and overviews and other communication for faculty, donors or volunteers.
  • Coordinates with the appropriate MCD team and ensures projects are on track and consistent with developed strategy.

  • Bachelor's degree and five years of relevant experience, or combination of education and relevant experience
  • Minimum of three years of program management, administration or operations experience; five or more years desired.
  • Experience managing and coordinating complex projects that have multiple tasks with competing deadlines; set priorities and schedules and meet deadlines with a minimum of supervision.
  • Experience managing teams is preferred.
  • Development event or conference experience.
  • Nonprofit or relevant business experience.
  • Positive, can-do attitude and dedicated work ethic.
  • Exceptional written and verbal communication skills, research and editorial skills; ability to synthesize information and compose clear and effective prose.
  • Superior organizational skills; a work style that is thorough, accurate and detail-oriented; the ability to follow through on projects with minimal supervision.
  • Strong attention to details and the ability to quickly understand and remember details about donors and projects to which they are assigned.
  • Strong customer-service focus; excellent interpersonal and communication skills, and a proven ability to work patiently, persuasively and effectively with a wide variety of people, including students, faculty, staff, donors and alumni.
  • Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.
  • Excellent technical skills: expertise in Excel, Word, web resources, and donor management databases; experience using Stanford's information systems such as PostGrads and CARD is a plus but not required.
  • An understanding of the development and alumni enterprise—particularly within an academic setting—and the ability to work within that framework is desirable.
  • Demonstrated experience engaging and motivating groups of diverse individuals.

  • Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
  • Ability to obtain and maintain a California Non-commercial Class driver's license.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • May require working flexible hours, including nights and weekends.

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,


Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
  • Schedule: Full-time
  • Job Code: 4923
  • Employee Status: Regular
  • Grade: H
  • Department URL:
  • Requisition ID: 89014


Location: Office of Development, Redwood City, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 4/2/2021
Application Due: 4/2/2033
Work Type: Full Time