Business and Finance Specialist - Veterinary Medicine Administration (143908)
- Employer
- University of Illinois at Urbana-Champaign
- Location
- Champaign, IL
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Health & Medical Services
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Business and Finance Specialist
College of Veterinary Medicine
Veterinary Administration
The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.
Primary Position Function /Summary
Under general supervision the employee works in the Business Service Center (BSC), which provides business transaction processing for the College of Veterinary Medicine. This position will be the Purchasing and Travel Card expert for the BSC and will also provide purchasing assistance using systems such as Banner, iBuy, and TEM.
Duties and Responsibilities
1. Serves as Purchasing Card (P-Card) and Travel Card (T-Card) expert by interpreting and enforcing university Card Services policies to assure college-wide compliance. Along with the Department Card Manager, this position will act as a liaison between University Payables Card Services and the College of Veterinary Medicine faculty and staff.
2. Process orders using the most appropriate method, P-Card, T-Card, Banner or iBuy. Prepares electronic documents for purchases through the most appropriate method. Reviews and releases electronic documents for purchases after appropriate departmental approvals have been given. Research and resolve purchasing problems. Provide assistance to college staff on procurement related issues. Serves as a college resource for e-procurement system training. Maintain thorough knowledge of all applicable policies and procedures, including allowable costs on each fund type. Consults with OBFS units on resolution of problems with purchase orders and accounts payable.
3. Reconcile P-Card charges for units within the college and assists with the reconciliation of accounts according to set procedures and deadlines as directed by higher-level accounting personnel.
4. Process Invoice on Hold issues and process non-conforming orders as needed.
5. Receives invoices from vendors and sends them to Payables for processing. Monitors invoices to ensure that we are being charged the correct price. Works with vendor to issue credits and resolves payment issues with vendors.
6. Assists with year-end closing activities under the direction of higher-level accounting personnel.
7. Along with other members of the BSC, performs customer service for faculty and staff by answering phone calls and providing walk-in services including assisting with iBuy questions, problem resolution, UPS and FedEx shipping, and general inquiries.
8. Performs other related office duties as assigned or when other staff members are absent? including but not limited to account reconciliation, Journal Voucher processing, preparation of deposits of funds to the University Bursar’s Office and to the University of Illinois Foundation, and ticket assignment in the BSC ticketing system.
9. Additional duties as assigned.
QUALIFICATIONS
Required
- Bachelor's degree in business administration, management or a field related to position.
- Two (2) years of professional-level accounting, managerial and/or business experience, including one year at an administrative level.
Preferred
- Working knowledge of Banner, iBuy, TEM, P-Card, and MS Office Suite.
Knowledge, Skills and Abilities
- Exceptional customer service skills.
- Exceptional interpersonal skills, including the ability to interact effectively with academic faculty, students, support staff, and visitors.
- Ability to thrive in a team environment and actively contribute to the team’s success.
- Ability to handle multiple tasks simultaneously and meet deadlines with accuracy.
- Ability to plan work with changing priorities and work under pressure.
- Ability to understand written material and extract important points
- Ability to act with initiative, make independent decisions, and prioritize with minimal direct supervision
Environmental Demands
Normal office setting. Allergies to hay, straw or animal dander may cause discomfort based on the location within the College of Veterinary Medicine.
SALARY AND APPOINTMENT INFORMATION
This is a full-time Civil Service Business Administrative Assoicate position appointed on a 12-month service basis. Salary is commensurate with qualifications and experience. Starting date is as soon as possible after April 15, 2021.
Application Procedures
Applications must be received by April 15, 2021. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:
Step 1) Submit the Staff Vacancy Application.
Step 2) Submit the Voluntary Self-Identification of Disability forms.
Step 3) Upload the following documants:
In order to be considered as a transfer candidate, you must apply for the position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information regarding this vacancy, contact Allison Artis at amartis@illinois.edu. For questions about the application process, please contact 217-333-2137.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.College Name or Administrative Unit:College of Veterinary Medicine Category:2-Administrative Title:Business and Finance Specialist - Veterinary Medicine Administration (143908) Open Date:04/01/2021 Close Date:04/15/2021 Organization Name:Vet Medicine Administration
Organization
Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.
Faculty
A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering.
Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.
Academic Resources
Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.
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Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).
Undergraduate Education
The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.
Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.
The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.
Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.
The Arts
A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture.
Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.
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Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/
As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.
Inclusive Illinois, one campus, many voices
Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.
How can we appreciate difference to make a difference?
Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.
Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.
Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.
It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.
It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.
Learn more about how Inclusive Illinois promotes diversity here.
Commitment to Equal Opportunity
The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities
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