Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Job Description
(Job Code 2901, Level 11)
The Duke Program in American Grand Strategy
Sanford School of Public Policy
Duke University

Occupational Summary

This position provides the lead logistical and programmatic support both for the Duke Program in American Grand Strategy (AGS) and for AGS participation in the America in the World Consortium (AWC), a grand strategy consortium with partner universities. This individual is responsible for managing the finances of AGS and AWC, designing and executing programs across AGS and AWC, and providing short- and long-term strategic support to the Director.

Work Performed

A detailed description of functional areas and tasks follows:

PROGRAMMATIC

Coordinate all planning and implementation activities related to the organization of events on and off campus, locally, nationally, and internationally, including a lecture series featuring senior policymakers, domestic and international staff rides, crisis simulations and workshops, and course support. Identify potential participants, manage invitations and responses, coordinate event logistics, prepare relevant documentations, and undertake necessary follow-up with participants and service providers. Make significant contributions to the definition of contents/agendas, speakers, and research agendas for special projects.

Develop and coordinate promotion and publicity for programs and events to include writing press releases, producing course announcements, designing, and distributing ads, posters and flyers and designing and producing newsletters and brochures.

Run conferences, workshops, and other AWC programs, in concert with the staff of other consortium partners.

MANAGEMENT

Co-manage the administration of the AWC, currently at three other major universities with plans to grow, including program design, developing standard operating procedures, maintaining the consortium’s annual schedule, planning and executing consortium-wide programs/events, writing and sending communications, conducting marketing and outreach, and maintaining and building relationships with current and prospective affiliated schools/organizations.

Focus on people management as the program expands research positions, practitioners and supporting faculty roles. Supervise various personnel actions including, but not limited to, hiring, tasking and performance appraisal. Identify, select, recruit, and help mentor pre-doctoral and post-doctoral fellows chosen through AWC.

FINANCIAL

Prepare budgetary recommendations; monitor budget; prepare financial and operational reports, forecasts and analyses. Prepare grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and funder policies and procedures; prepare administrative reports for submission to donors and funders.

Lead and coordinate the development efforts for the Program; identify potential sources of funding; coordinate the writing of proposals; perform the necessary follow-up with donors and sponsors; work closely with relevant University development authorities.

SPECIAL PROJECTS

Work with AGS Graduate Fellows to identify and manage undergraduate and professional masters student volunteers (AGS Council) to carry out specific tasks.

Work with AGS Graduate Fellows, AWC pre-doctoral fellows, and AWC post-doctoral fellows to mentor more junior students, especially students seeking undergraduate and professional masters degrees.

Grow the AGS and AWC alumni network. Work with AGS alumni coordinators (currently in DC and New York) to ensure the health and growth of the AGS program’s network and foster increased engagements through events and correspondence.

Perform other related duties incidental to the work described herein.

EDUCATION/TRAINING
Work requires analytical, communication and organizational skills generally acquired through completion of a bachelor's degree program; masters degree preferred; doctoral degree in a field related to American foreign policy desired, but not required.

EXPERIENCE
Work requires 3-5 years’ experience in an administration/management capacity, grant administration, donor development or other related area with progressive responsibility in the development and special projects in order to acquire skills necessary to provide programming and administrative support for the program OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATON AND/OR EXPERIENCE

In addition, the successful candidate will possess the following qualities/attributes:

Demonstrated interest in and substantial understanding of American foreign policy and military affairs desirable.

Capacity to interact well with undergraduates, graduate students, faculty, visiting dignitaries, and prospective donors.

Ability to work successfully with partners locally and remotely.

Extensive knowledge and experience in event planning, public relations and marketing campaigns, and social media.

Strong organizational and interpersonal skills.

Excellent oral and written communication skills.

Willingness to work with a wide variety of people.

Demonstrated capacity to manage a budget and financial reporting for a program that is beyond $1 million annually.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.