Techinical Event Ops Coordinator - LSC
EVENT COORDINATORPosition Number:
University StaffJob Type:
Rogers Park-Lake Shore CampusDepartment Name:
CONFERENCE SERVICESLocation Code:
CONFERENCE SERVICES (07040A)Is this split and/or fully grant funded? :
NoDuties and Responsibilities:
The Technical Event Operations Coordinator is the on-site facility contact and is responsible for managing the setup, execution, and breakdown of events occurring. This position coordinates day to day operations within various facilities, including opening and closing of the building, and responding to inquiries and needs regarding events occurring in spaces. This oversight ensures that safe and well-executed events/programs which occur to support the recruitment and retention goals of the University. This position will also:
•Work with both the University community and external clients on meetings/events/conferences for meeting room reservations and summer lodging in the residential halls.
•Work directly with clients on their lodging assignments: guest check-in/out, payment processing, housekeeping support, customer service support for day/night requests.
•Create, implement and manage the student schedule for all areas within Student Complex (Damen Student Center, Gentile, Conference Services, COVID collections sites, etc.)
•Develop and train student staff job duties, emergency evacuation procedures during the academic year and conference season.
•Track and maintain inventory that is critical to the support of events. This position will also track and maintain inventory that is critical to the conference housing operation. This includes but is not limited to linens, pillows, toiletries (soaps, etc.), cleaning supplies, etc.
•Provide oversight and supervision to student support team during designated shifts, including building operations teams, and event and information assistants in executing the daily facility event/program schedules.
•Reserve & organize meetings, workshops, seminars, and other special events through the university scheduling system 25LIVE.
•Work closely with campus partners including Facilities, Catering, Campus Safety, etc. on event and guest lodging information when needed.
•Create and manage client quotes, invoices and contracts for events and lodging space(s).
•Support Covid Saliva Collection Sites and email support/testing sites
•Assist the LSC & HSC with events, housing support and client services when needed.
High School Diploma or equivalent required. Bachelor’s degree preferred. 1-2 years of event and/or housing (hotel, hospitality industry) experience.Qualifications:
High School Diploma or equivalent required. Bachelor’s degree preferred. 1-2 years of event and/or housing (hotel, hospitality industry) experienceCertificates/Credentials/Licenses:
Word, Excel, Powerpoint, Apple and Microsoft computer knowledge.Supervisory Responsibilities:
YesRequired operation of university owned vehicles:
YesDoes this position require direct animal or patient contact? :
Lifting, Carrying, Standing, Climbing, Repetitive MotionsWorking Conditions:
Lighting, Heating, Noise, Irregular Hours, Exposure to Inclement WeatherOpen Date:
04/01/2021Quick Link for Posting: