Office Manager (Journey)
- Employer
- University of North Carolina at Greensboro
- Location
- Greensboro, NC
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
S2135
Position Number:998441
Position Classification Title:Adminstrative Support Spec
Functional Title:Office Manager (Journey)
Position Type:Staff
University Information:UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.
Primary Purpose of the Organizational Unit:Informatics and Analytics is an interdisciplinary academic program housed in the Graduate School. It is UNCG’s answer to a growing need for professional data skills in the industry. Its mission is to train new generations of data professionals by providing high-quality education in current tools and techniques of data science. It is the home for the MS in Informatics and Analytics program, which draws on expertise from different scientific fields and colleges. As a result, Informatics and Analytics interacts with different units around campus and with industrial partners. Faculty in Informatics and Analytics contribute to data-centered teaching, training, and research.
Position Summary:The primary purpose of the Office Manager position is to provide personnel, budget, and administrative support to the Informatics and Analytics department. This includes purchasing, budget management, faculty support, personnel issues, coordination of visitors, speakers, etc., marketing and advertising including social media, new student inquiries, current student customer service, and preparation of the annual newsletter.
Minimum Qualifications:HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND ONE YEAR OF RELATED OFFICE EXPERIENCE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE.
Preferred Qualifications:-Experience in higher education.
-Experience with Banner Student, HR, and Finance.
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Special Instructions to Applicants:Applicants must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail for your qualifications to be considered.
Applicants are required to upload the following documents with their electronic application:
- Resume
- Cover Letter
- List of References
Applicants are required to upload a list of references of at least three (3) professional references that includes:
- Name
- Company Name
- Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor.
- Email Address
- Contact Phone Number
Applications are not successfully submitted until an online confirmation number has been received at the end of the application process.
Recruitment Range:$35,000-$40,134
Org #-Department:Graduate School - 11401
Work Hours of Position:8 AM - 5 PM, M-F, some evenings and weekends may be required
Number of Months per Year:12
Job Family:Secretarial and Clerical
Career Banded Title:Adminstrative Support Spec
Open Date:03/30/2021
Close Date:04/14/2021
FTE :1.000
FLSA:Non-Exempt
Salary Grade Equivalency:61
Key Responsibility:Budget and Financial Support
Essential Tasks:-Make purchases/reimbursements for the department using the PCard, eMarketplace, Banfins, etc.
-Manage main budgets and grant budgets for the department.
Personnel Management
Essential Tasks:-Handle any hiring of faculty, staff, temps, and students for the department.
-Handle any personnel issues.
-Handle any questions regarding timesheets, etc.
-Main point of contact for the department regarding personnel.
Program Support
Essential Tasks:-Provide support to Director of the program (including travel, calendars, etc).
-Provide support to Coordinator and other faculty and staff as needed.
-Arrangements for, communication with, and reimbursement of visitors, including for the Informatics and Data Analytics Forum speaker series and for the Advisory board.
Communication
Essential Tasks:-Answer emails and other inquires from new student applicants.
-Assist current students with program inquiries.
-Monitor student’s progress and send reminders about program, Graduate School, and University deadlines.
-Annual Newsletter.
-Advertising and marketing support.
-Posting on social media regarding the program.
Knowledge - Program
Competency Description:Demonstrates in-depth knowledge of the area of specialization, the program, process, and/or organizational operation. May be the content/process resource.
Competency Level:Journey
Competency:Information/Records Administration
Competency Description:Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. Reviews information for completeness and accuracy using multiple guidelines.
Competency Level:Journey
Competency:Office Technology
Competency Description:Selects, understands, and fully applies a variety of features in software programs, databases, information systems, and specialized equipment.
Competency Level:Journey
Competency:Problem Solving
Competency Description:Identifies and recognizes problems that have established precedents and limited impact. Recognizes, defines, and resolves non-standard problems using operating procedures, research, practices, and established precedents.
Competency Level:Contributing
Competency:Communication - Verbal
Competency Description:Presents ideas in a clear, concise, organized manner. Explains and interprets programs, policies, and procedures to meet the specific needs of staff and clients. Advises program staff/clients in all matters related to program operations.
Competency Level:Journey
Competency:Communication - Written
Competency Description:Composes and organizes ideas logically, works in multiple formats such as letters, memos, reports, or presentations, and can change/adjust style to meet the needs of the program and audience. Reviews sensitive materials and edits content constructively.
Competency Level:Journey
Competency:Budgeting
Competency Description:Acquire and apply knowledge of policies, procedures, and campus resources in order to complete budget forms. Monitors and reconciles departmental or program budget and tracks travel and office expenditures.
Competency Level:Contributing
Physical Effort:Hand Movement-Repetitive Motions - c, Reading - c, Writing - c, Vision-Visual inspection - f, Hearing - c, Talking - f, Standing - f, Walking - f
Work Environment:Inside - c
Organization
UNCG at a Glance
Founded in 1891, The University of North Carolina at Greensboro is the largest and most diverse state university in the Piedmont Triad. Standing apart from other universities, the UNCG community is joined together by a shared value: We define excellence not only by the people we attract, but by the meaningful contributions they make.
With more than 19,400 students and 2,500 faculty and staff, UNCG is the largest state university in the Piedmont Triad and has an annual economic impact of more than $1 billion. The campus has grown to include 30 residence halls and 30 academic buildings on 210 acres.
UNCG takes pride in being a learner-centered public research university. The College of Arts & Sciences and seven professional schools offer 79 undergraduate majors, 65 master's programs and 30 doctoral programs.
The university holds two classifications from the Carnegie Foundation for the Advancement of Teaching, as a “research university with high research activity” and for “community engagement” in curriculum, outreach and partnerships. More than $35 million in grants and contracts for research and creative activity are awarded to faculty members annually. Among the most prominent of UNCG's research initiatives are the Gateway University Research Park and the Joint School of Nanoscience and Nanoengineering. Both are partnerships with North Carolina Agricultural and Technical State University.
Globalization of the curriculum has expanded opportunities for international education, through new programs such as the UNC Exchange Program and the Lloyd International Honors College. In addition, innovative signature programs such as Building Entrepreneurial Learning for Life (BELL), Communication Across the Curriculum, Undergraduate Research and Freshman Seminars enhance the student experience.
As a cultural leader, UNCG offers concerts, lectures, dance and theater performances, exhibitions at the internationally known Weatherspoon Art Museum and readings by nationally known authors. In athletics, Spartan teams compete in nine women's and nine men's sports in Division I of the National Collegiate Athletic Association. With ethnic minority students making up 26 percent of the student body, UNCG is the most diverse of the UNC system's historically white campuses.
Although much has changed, some things remain the same. The university motto — “Service” — continues to be a guiding principle put into practice through all aspects of university life.
UNCG Schools and College of Arts & Sciences
The University's Academic Affairs Division consists of seven academic schools, the College of Arts & Sciences, the Graduate School and the Lloyd International Honors College. The names below are the ones currently in use. In some cases, the names have changed since the academic units were founded. The schools and their dates of establishment are: Graduate School 1921-22;College of Arts & Sciences 1969, Lloyd International Honors College 2005, Joint School of Nanoscience & Nanoengineering 2007, Joseph M. Bryan School of Business & Economics 1969, School of Education 1921, School of Health and Human Sciences 2011, School of Music, Theatre and Dance 2010, and School of Nursing 1966.
Achievements & Accolades
UNCG is garnering national attention and awards for its challenging academic programs, supportive environment and engaged community. Take a look at some of our latest accomplishments and meaningful contributions on campus, in the community and around the globe. Curious about more accolades, achievements, our student body, faculty and staff excellence and other signs of our success? Find out more at UNCG Now: http://newsandfeatures.uncg.edu/.
Challenging Academic Programs
UNCG’s slate of online programs has earned a top 10 ranking for affordability from BestColleges.com.
Supportive Environment
Engaged Community
Careers at UNCG
UNCG is committed to the creation of an inclusive, collaborative and responsive university by attracting, retaining and developing a diverse community of talented individuals in support of the university's mission.
- Website
- https://spartantalent.uncg.edu/
- Telephone
- 336-334-5009
- Location
-
723 Kenilworth Street
Greensboro
NC
27402
US
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