Grants Manager, Pre-Award

Job description

Job Title:

Grants Manager, Pre-Award

Position Number:


Vacancy Open to:

All Candidates



Department Homepage:

Advertising Department:



Academic Affairs

Classification Title:

10900 Business Officer

Competency Level:

2 - Journey

Working Title:

Grants Manager, Pre-Award

Number of Vacancies:


Full Time Equivalent (FTE):


Full Time or Part Time:

Full Time

Recruitment Range:

$38,748 - $74,744

Anticipated Hiring Range:

$60,603 - $67,337

Salary Grade Equivalency:


Work Schedule:


Work Hours:


Position Location (City):


Job Category:

Staff - Professional

Organizational Unit Overview:

The primary purpose of the Dean’s Office of Thomas Harriot College of Arts and Sciences is the administration of East Carolina University’s largest academic unit. Harriot College consists of 16 departments, 16 interdisciplinary programs, and centers, institutes, and auxiliary offices. Harriot College now employs over 450 EPA faculty and administrators and over 70 SPA support staff. In addition to managing its own operating budget, the Harriot College Dean’s Office oversees all budget, personnel, and academic matters in its departments, interdisciplinary programs, centers, institutes, and auxiliary offices.

Job Duties :

Duties of this position include but are not limited to: Administers the overall program for pre-award grant administration for the Hub, from development to submission, with direct reporting to the college Associate Dean for Research. Identifies and disseminates funding opportunities that match the research interests, projects, and expertise of faculty using a variety of online databases and tools. Acts as the Hub’s single point of contact for grant proposal submission through eTRACS, NSF FastLane,,, NOAA Grants Online, and other electronic submission portals, and for proposal tracking through NIH e-Commons. Reviews interpret and apply sponsor regulations and guidelines for electronic submissions.

Coordinates faculty proposal submissions, including coordinating individual user account set up, sponsor registration, download the application package, and provide preliminary review and interpretation of sponsor guidelines, coordinates internal review panels. Develops budgets, budget narratives, and other required documents, in conjunction with investigator-provided information. Coordinates large interdisciplinary/multidisciplinary proposals with faculty internal and/or external to the university. Approves/disapproves submissions on behalf of the college to ensure only competitive proposals are forwarded to the Office of Research Administration.

Liaises with offices of Research Administration and Corporate and Foundation Relations to ensure timely and efficient grant submission, management, and compliance. Integrates with Hub personnel in an administrative leadership role. Works with the Associate Dean for Research on the development and implementation of institution-wide rules and regulations necessary to maintain compliance and to ensure meaningful and consistent pre-award management of grants and contracts. Develops and disseminates reports on pre-award activities. Liaises with external sponsors as well as University central offices and college and departmental offices to ensure sponsor and university compliance.

Oversees the development and delivery of training for pre-award services for departmental and college research support staff, faculty, and administrators. Develops and oversees policies and procedures related to pre-award grants management. Identifies and resolves operational issues. Advises the Associate Dean with ongoing and future staffing suggestions for the Hub. Serves on institutional committees and participates in institution-wide special projects. Other duties as assigned.

Minimum Education/Experience:

Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation:


Preferred Experience, Skills, Training/Education:

Master’s degree in appropriate field, including but not limited to English, Biology, Psychology, and Business. Five (5) years demonstrated experience with development and submission of extramural proposal for grants and contracts in a university environment; demonstrated understanding and appreciation for partnerships with faculty, senior administrators, and external research sponsor officials; and CRA Certification preferred.

License or Certification required by the Department:


Special Instructions to Applicant:

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date:


Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :


Open Until Filled:


Quick Link for Direct Access to Posting:

Alternate option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information:

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.




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Job No:
Posted: 4/2/2021
Application Due: 4/13/2021
Work Type: Full Time