Undergraduate Administrator

Job description


The Undergraduate Administrator supports the Spanish and Portuguese Department in its mission to help Princeton students flourish as global citizens, ready to face the challenges posed by an increasingly cosmopolitan and multilingual professional world. This position provides a high level of support to the Director of Undergraduate Studies in the leadership of the program for our concentrators and certificate students, and handles all the logistics of our course offerings, including two language programs.


To be considered for this position, please complete the cover letter form in the application process


Manages the Spanish and Portuguese undergraduate program for concentrators and certificate students.

  • Oversees policies and procedures; tracks progress.
  • Coordinates undergraduate program activities (academic expo/sophomore open house/class day).
  • Administers student research funds in SAFE.

Coordinates course offerings with the Director of Undergraduate Studies; schedules courses; prepares supporting materials. Works with Director of Undergraduate Studies, faculty and language directors.


Monitors course registration and enrollment for the department and Spanish and Portuguese Language Programs; enables faculty to manage enrollments, processes special permissions, opens and closes sections, etc.


Supports the Manager and the Chair on all matters related to the undergraduate program. Manages data and prepares reports as needed. Updates undergraduate information on the department web site, as well as the Undergraduate Announcement.


Provide back-up support for front office.



  • Bachelor’s degree and 1-3 years related work experience
  • Outstanding organizational and communication skills
  • Superior interpersonal skills and the ability to communicate and interact effectively with a broad range of people
  • Attention to detail and accuracy
  • Excellent computer skills and demonstrated ability and willingness to learn new systems quickly and use technology effectively
  • Critical thinking and problem-solving skills
  • The ability to work independently and within a team environment
  • The ability to exercise discretion and respect confidentiality
  • Understanding and appreciation of diverse cultures
  • Proficiency in Spanish and/or Portuguese


  • Experience in a university setting
  • Knowledge of Princeton University business systems such as PeopleSoft, SAFE, and Concur


Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo Experience LevelEntry Level#LI-NC1




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Job No:
Posted: 4/2/2021
Application Due: 5/7/2021
Work Type: Full Time