Administrative Asst III

Job description

Posting Number:

2021202

Posting/Functional Title:

Administrative Assistant III

University Pay Plan Title:

Administrative Asst III

Location:

San Marcos

Department:

Office of Research & Sponsored Programs

Recruitment Type:

Open to All

Job Type:

Full-Time

Monthly Salary:

$2,500 - $3,300

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

Applicants MUST succinctly specify in cover letter how they meet required qualifications.

Knowledge and experience in providing advanced administrative support
Experience with making travel arrangements and processing travel reimbursements
Demonstrated knowledge of purchasing and procurement methods and procedures
Proficient in Microsoft Office
Computer skills to include effective use of an ERP financial system, records management system and spreadsheets
Ability to work under pressure, work without supervision, handle multi-task projects and complete work within established deadlines
Skill in basic math, bookkeeping/accounting
Ability to coordinate, gather information and compile data as needed for events/meetings
Ability to prepare and proofread clear, concise, and grammatically correct correspondence.

Preferred Qualifications:

Preferred Qualifications
Bachelor’s degree or some college level course work
Minimum three years of experience as an administrative assistant
Knowledge of University/Academic policies and procedures
Knowledge of grants, contracts and patents

Job Description:

Responsible for providing advanced administrative support and general clerical support to directors and to ORSP staff as needed.

Job Duties:

Perform advanced administrative support duties and responsible for the administrative operations of the office
Maintain multiple calendars
Supervise and oversee yearly inventory
Schedule, coordinate, gather information and compile data as needed for events/meetings.
Maintain in-office accounts and website
Collect data and prepare reports
Prepare and proofread reports, correspondence and forms
Organize mail-outs, copy and fax documents
Monitor and/or inventory office supplies
Answer multi-line phone and transfer calls as needed as well as take detailed messages, use FAS/SAP and EASY online systems
Maintain confidentiality with office relations and personnel files
Assist with travel arrangements. Prepare travel requests and reimbursements using Travel Tracks
Perform other duties as assigned

Additional Information to Applicants:

Employment with Texas State University is contingent upon the outcome of a criminal history background check.
YOU WILL BE REQUIRED TO ATTACH A RESUME AND COVER LETTER INDICATING HOW QUALIFICATIONS ARE MET.

Job Open Date:

03/31/2021

Job Close Date (posting closes at midnight):

04/14/2021

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/34780

 

 

 

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Job No:
Posted: 4/2/2021
Application Due: 4/14/2021
Work Type: Full Time
Salary: